About Company
Olive-Harvey College, a proud member of the City Colleges of Chicago, is a dynamic institution committed to providing accessible and high-quality education to the diverse communities of Chicago’s South Side. Located strategically in the historic Pullman neighborhood, we serve as a vital hub for learning, workforce development, and community empowerment. The college offers a wide array of academic programs, career certifications, and adult education opportunities, designed to meet the evolving needs of our students and the local economy. We pride ourselves on fostering an inclusive and supportive environment where students from all backgrounds can achieve their academic and professional aspirations. Our dedicated faculty and staff are passionate about transforming lives through education, preparing students for successful careers, seamless transfer to four-year institutions, and lifelong learning. At Olive-Harvey College, we are not just an educational institution; we are a cornerstone of the community, empowering individuals and contributing significantly to the social and economic vitality of the South Shore and surrounding neighborhoods.
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Job Description
Olive-Harvey College is seeking a highly organized, proactive, and dedicated University Administrator to join our vibrant team. This pivotal role is essential in ensuring the smooth and efficient operation of various academic and administrative functions within the college. As a University Administrator, you will be instrumental in supporting faculty, staff, and students, contributing directly to the college’s mission of educational excellence and community engagement. You will act as a central point of contact for departmental inquiries, manage complex scheduling, coordinate special projects, and provide comprehensive administrative support to senior leadership. This role requires a professional who thrives in a fast-paced environment, possesses exceptional communication and problem-solving skills, and is deeply committed to fostering a positive and productive learning environment.
The successful candidate will navigate diverse tasks with precision, from managing budgets and processing requisitions to organizing events and maintaining critical records. They will play a key part in implementing college policies and procedures, ensuring compliance, and continually seeking opportunities for process improvement. Beyond the day-to-day operations, this position offers the chance to contribute to the strategic initiatives that shape the future of our college and the success of our students. If you are passionate about education and possess a robust administrative background, we invite you to apply and become a valued member of our team, helping us to empower students and strengthen our community. This position offers a unique opportunity to make a tangible impact on the lives of our students and the operational efficiency of our institution. We are looking for someone who can not only manage tasks effectively but also anticipate needs, take initiative, and contribute to a collaborative and supportive college culture. Your expertise will be crucial in maintaining the high standards of our educational programs and administrative services, fostering an environment where both students and staff can excel.
Key Responsibilities
- Manage daily administrative operations for assigned departments, ensuring efficient workflow and adherence to college policies and procedures.
- Provide comprehensive administrative support to faculty and senior leadership, including scheduling meetings, preparing presentations, and managing correspondence.
- Coordinate and organize college events, workshops, and student activities, from initial planning to execution and post-event evaluation.
- Assist with budget tracking, processing requisitions, invoices, and expense reports, ensuring fiscal responsibility and compliance.
- Maintain accurate and confidential departmental records, databases, and filing systems, both digital and physical.
- Serve as a primary point of contact for internal and external inquiries, providing accurate information and directing stakeholders appropriately.
- Facilitate seamless communication between various college departments, students, and external partners.
- Support the development and implementation of new administrative procedures and systems to enhance operational efficiency and service delivery.
- Assist with student registration processes, academic advising coordination, and general student support services.
- Contribute to special projects and initiatives as assigned, supporting the college's strategic goals and community engagement efforts.
Required Skills
- Minimum of 3 years of administrative experience, preferably in an educational or non-profit setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general database management.
- Excellent written and verbal communication skills, with the ability to articulate complex information clearly.
- Strong organizational and time management abilities, with meticulous attention to detail and ability to prioritize tasks.
- Proven ability to work independently, manage multiple projects, and collaborate effectively as part of a team.
- Exceptional problem-solving and critical thinking skills.
- Ability to handle confidential information with discretion, professionalism, and integrity.
Preferred Qualifications
- Bachelor's degree in Business Administration, Education, Public Administration, or a related field.
- Experience with higher education administrative software (e.g., Banner, PeopleSoft, Blackboard).
- Knowledge of City Colleges of Chicago policies, procedures, and institutional structure.
- Demonstrated experience in project coordination, event management, or community outreach.
- Bilingual proficiency (e.g., Spanish/English) to support our diverse student population.
Perks & Benefits
- Competitive salary and comprehensive benefits package, including health, dental, and vision insurance.
- Generous paid time off, including holidays, vacation, and sick leave.
- Tuition waivers for employees and eligible dependents for City Colleges of Chicago courses.
- Robust professional development and training opportunities to support career growth.
- Access to a state-of-the-art campus and facilities.
- Participation in a defined-benefit pension plan.
- Employee assistance program (EAP) for personal and professional support.
- A supportive, collaborative, and mission-driven work environment committed to community impact.
How to Apply
Interested candidates are encouraged to apply by clicking on the link below. Please submit a cover letter detailing your qualifications and interest in this specific role, along with your updated resume. Only applications submitted through our official career portal will be considered.
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