About Company
Seeking to be the driving force behind seamless operations? Career.supersecrets is a dynamic organization dedicated to empowering professionals and connecting talent with unparalleled opportunities. Our vibrant Ketu office thrives on efficiency, meticulous organization, and a collaborative spirit, making it the ideal environment for a diligent Secretary – Administrative Assistant. Join a team where your keen eye for detail, proactive approach, and excellent communication skills will be not just valued, but absolutely essential to our daily operations and continued success. We foster a supportive workspace where administrative excellence is the backbone of our achievements, directly contributing to our mission of career advancement.
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Job Description
Career.supersecrets is seeking an organized, proactive, and highly efficient Secretary – Administrative Assistant to join our bustling office in Ketu, Lagos. This is a pivotal role that ensures the smooth and efficient running of our daily administrative operations, directly supporting our leadership team and contributing significantly to our overall productivity. You will be the first point of contact for many of our visitors and callers, setting the tone for their interaction with our brand. Your responsibilities will span a wide array of administrative tasks, demanding excellent multitasking abilities, discretion, and a keen eye for detail.
This role is perfect for someone who enjoys a structured yet dynamic environment, can anticipate needs, and takes pride in maintaining an organized and professional workspace. You will manage calendars, coordinate meetings, prepare documents, handle correspondence, and ensure office supplies are always stocked. We are looking for an individual who is not only proficient in standard office software but also possesses strong interpersonal skills and a professional demeanor. If you thrive in a role where your organizational prowess directly impacts the success of a growing enterprise, and you are eager to contribute to a positive and productive work culture, we encourage you to apply. Join Career.supersecrets and become an indispensable part of a team that values your contributions and offers opportunities for growth within a supportive setting.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate meetings, conferences, and special events, including scheduling, inviting attendees, setting up venues, and distributing materials.
- Handle incoming calls and other communications, including emails and mail, screening and directing as necessary.
- Maintain an organized filing system for important company documents, both physical and digital.
- Greet and assist visitors to the office, ensuring a welcoming and professional environment.
- Manage office supplies inventory, placing orders when necessary, and ensuring the office is well-stocked and tidy.
- Process and reconcile expense reports for the administrative department and assigned executives.
- Assist with data entry, record-keeping, and general clerical duties.
- Act as a liaison between different departments and external parties when required.
- Perform other ad-hoc administrative duties as assigned by management.
Required Skills
- Proven experience as a Secretary or Administrative Assistant.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and planning skills with attention to detail.
- Ability to prioritize tasks and work under pressure.
- Discretion and confidentiality.
- Professional demeanor and appearance.
- High school diploma or equivalent.
Preferred Qualifications
- OND/HND/BSc in Business Administration, Office Management, or a related field.
- Experience with calendar management and scheduling software.
- Familiarity with office equipment (e.g., fax machines, printers, scanners).
- Ability to work independently with minimal supervision.
Perks & Benefits
- Competitive salary package.
- Health and wellness benefits.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Paid time off and public holidays.
- Team-building activities and company events.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and skills for this role. Only shortlisted candidates will be contacted for an interview.
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