About Company
Seeking to impact the educational landscape of Lancaster? Career.supersecrets connects dedicated professionals with vital roles in thriving local schools. We understand the unique demands and rewarding nature of school administration, striving to place individuals where their skills genuinely foster a supportive learning environment. Join us in empowering the next generation by ensuring schools run smoothly and efficiently. We are committed to finding the perfect fit for both candidates and institutions, creating fulfilling career paths for school secretaries who thrive in dynamic environments.
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Job Description
Are you a highly organised, proactive, and compassionate individual looking to play a pivotal role in the heart of a vibrant educational community? Career.supersecrets is delighted to be recruiting on behalf of a well-regarded primary school in Lancaster, Lancashire, for an immediate start, full-time School Secretary. This isn’t just an administrative role; it’s an opportunity to be the welcoming face and the organisational backbone of our school, supporting students, parents, and staff alike. You will be instrumental in ensuring the smooth, efficient, and friendly running of the school office, acting as the first point of contact for all enquiries and contributing significantly to the positive atmosphere of our learning environment.
The successful candidate will possess exceptional communication skills, a meticulous eye for detail, and a genuine passion for working within a school setting. You will handle a diverse range of tasks, from managing school records and correspondence to assisting with pupil welfare and facilitating effective communication across the school community. We are looking for someone who can hit the ground running, bringing their expertise and enthusiasm to our dedicated team. This is a unique chance to become an integral part of a school that values its staff and provides a supportive, engaging place to work. We champion a collaborative approach, ensuring every member of our team feels valued and empowered to make a difference. Join us in shaping the daily experience for our pupils and contributing to their success.
Key Responsibilities
- Manage the school's reception area, greeting visitors, parents, and pupils warmly and professionally.
- Handle all incoming and outgoing communications, including phone calls, emails, and post, directing enquiries appropriately.
- Maintain accurate and confidential pupil records, attendance registers, and staff files in compliance with GDPR and school policies.
- Process school admissions, leavers, and transfers, ensuring all necessary documentation is completed promptly.
- Administer school finances, including processing invoices, managing petty cash, and reconciling school trip payments, under the guidance of the Business Manager.
- Support the Headteacher and teaching staff with administrative tasks, including preparing reports, newsletters, and presentation materials.
- Coordinate school events, meetings, and parent evenings, including room bookings, invitations, and refreshments.
- Manage school supplies, ordering new stock and maintaining inventory levels.
- Assist with pupil welfare, including administering basic first aid (after training, if required), contacting parents regarding illness, and maintaining medical records.
- Liaise with external agencies, such as the local authority and health services, as required.
- Ensure the school's website and communication platforms are updated with relevant information.
- Uphold safeguarding procedures and promote the welfare of all pupils.
Required Skills
- Proven experience in an administrative or secretarial role, preferably within a school setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organisational and time management abilities, with attention to detail.
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
- A friendly, approachable, and professional demeanor.
- Commitment to safeguarding and promoting the welfare of children.
Preferred Qualifications
- NVQ Level 2 or 3 in Business Administration or equivalent qualification.
- Experience with school management systems (e.g., SIMS).
- First Aid at Work qualification.
- Knowledge of GDPR regulations in an educational context.
Perks & Benefits
- Generous annual leave allowance during school holidays.
- Access to professional development and training opportunities.
- Supportive and collaborative work environment.
- Contribution to a local government pension scheme.
- Opportunity to make a significant impact on a vibrant school community.
- Free on-site parking.
How to Apply
To apply for this rewarding School Secretary position, please click on the application link below. We encourage early applications as we reserve the right to close this vacancy prior to the advertised date should a sufficient number of suitable candidates be received. Please ensure your CV and cover letter highlight your relevant experience and why you are passionate about working in a school environment.
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