About Company
Join Career.supersecrets, where your expertise in information management empowers organizations across Nembe, Bayelsa. We are a leading recruitment partner committed to connecting top talent with vital roles that drive efficiency and compliance. For a Records Officer, this means an environment dedicated to precision, strategic document control, and fostering a culture of excellence in data integrity. Advance your career within a firm that values meticulousness and impactful contributions.
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Job Description
Are you a meticulous and organized professional with a passion for information management? Career.supersecrets is seeking a dedicated Records Officer to support a prominent organization operating within Nembe, Bayelsa. In this pivotal role, you will be responsible for the systematic control, storage, retrieval, and disposal of records, ensuring compliance with established policies, procedures, and regulatory requirements. This position is crucial for maintaining the integrity and accessibility of vital organizational information, directly contributing to operational efficiency and strategic decision-making. We are looking for an individual who thrives in a structured environment, possesses excellent attention to detail, and is committed to upholding the highest standards of confidentiality and data security. You will play a key role in developing and implementing effective record-keeping systems, managing both physical and digital archives, and assisting staff with information retrieval needs. This is an exciting opportunity to apply your skills in a dynamic setting and make a significant impact on an organization’s foundational data management practices. If you are ready to ensure seamless information flow and robust record governance, we encourage you to apply.
Key Responsibilities
- Develop, implement, and maintain effective record management systems (both physical and digital).
- Ensure accurate and timely classification, indexing, storage, and retrieval of all organizational records.
- Manage the lifecycle of records from creation to disposition, adhering to retention schedules and policies.
- Assist staff across various departments with information retrieval, document access, and record-related queries.
- Ensure compliance with data protection regulations and organizational confidentiality policies.
- Conduct regular audits of record-keeping systems to identify and rectify discrepancies or inefficiencies.
- Prepare reports on record management activities and provide recommendations for system improvements.
- Oversee the scanning, digitization, and archiving of physical documents as required.
- Train staff on proper record management procedures and system usage.
Required Skills
- Proficiency in record management principles and practices.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with discretion.
- Good communication and interpersonal skills.
- Familiarity with electronic document management systems (EDMS).
Preferred Qualifications
- Bachelor's degree in Library Science, Information Management, Archival Studies, or a related field.
- Certification in Records Management (e.g., CRM).
- Experience with specific industry-standard record management software.
- Knowledge of Nigerian data protection laws and regulations.
- Ability to work independently and as part of a team.
Perks & Benefits
- Competitive salary package.
- Opportunities for professional development and training.
- Health and wellness benefits.
- Supportive and collaborative work environment.
- Contribution to a vital function within a reputable organization.
How to Apply
Interested and qualified candidates are invited to submit their application by clicking the link below. Please ensure your CV/resume highlights your experience in records management and your commitment to organizational efficiency. Only shortlisted candidates will be contacted for an interview.
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