About Company
Looking for a place where your organizational prowess and friendly demeanor can truly shine? Career.supersecrets is a dynamic and rapidly growing professional services firm dedicated to connecting top talent with leading organizations across various industries. We pride ourselves on fostering an inclusive and supportive environment where every team member is valued and empowered to contribute to our collective success. For a Receptionist/Admin Assistant, this means being the vital first point of contact, ensuring our operations run seamlessly, and playing a key role in our vibrant Boston office culture. Join us in making a real impact!
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Job Description
Are you a highly organized, proactive, and friendly individual eager to be the welcoming face and operational backbone of a thriving professional services firm? Career.supersecrets is actively seeking a dedicated and enthusiastic Receptionist/Admin Assistant to join our Boston team immediately. This pivotal role requires someone who can seamlessly manage a bustling front office while providing robust administrative support across various departments. You will be instrumental in creating a positive first impression for all visitors, clients, and candidates, ensuring our daily operations run smoothly and efficiently. This isn’t just a desk job; it’s an opportunity to be at the heart of our company’s success, supporting our mission to empower careers and foster growth.
As our Receptionist/Admin Assistant, you will be the primary point of contact for our office, managing communications, scheduling, and general office upkeep. We are looking for a detail-oriented professional with excellent communication skills who thrives in a fast-paced environment and enjoys tackling a variety of tasks. Your ability to multitask, prioritize, and maintain a professional demeanor under pressure will be key. If you’re passionate about delivering exceptional service, eager to contribute to a collaborative team, and ready to take on a role with immediate impact, we encourage you to apply. This is a fantastic opportunity for someone looking to grow their administrative career within a supportive and dynamic organization.
Key Responsibilities
- Greet and welcome clients, candidates, and visitors with a professional and friendly demeanor, ensuring a positive first impression.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate team members efficiently.
- Maintain an organized and tidy reception area and common spaces, ensuring a professional office environment.
- Schedule and coordinate meetings, interviews, and appointments, managing conference room bookings and preparation.
- Provide comprehensive administrative support to various departments, including data entry, filing, scanning, and document preparation.
- Manage office supplies inventory, placing orders, and ensuring all necessary materials are stocked.
- Assist with basic HR administrative tasks, such as onboarding paperwork and record-keeping, under supervision.
- Handle incoming and outgoing mail, packages, and deliveries.
- Coordinate travel arrangements and accommodations for staff as needed.
- Assist with event planning and coordination for internal and external company functions.
- Troubleshoot basic office equipment issues (printers, copiers) and liaise with IT support when necessary.
Required Skills
- Minimum of 1 year of experience in a receptionist or administrative support role.
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities with a keen eye for detail.
- Professional and positive attitude with excellent interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- High school diploma or equivalent.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience with CRM software or applicant tracking systems (ATS).
- Familiarity with standard office equipment and basic troubleshooting.
- Previous experience in the staffing, recruiting, or professional services industry.
Perks & Benefits
- Competitive salary with opportunities for growth.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuous learning.
- A vibrant, collaborative, and supportive office culture.
- Convenient downtown Boston location with easy access to public transportation.
- Team-building events and social gatherings.
How to Apply
Ready to make an immediate impact and become an integral part of our dynamic team? We encourage all qualified candidates to apply. Please click on the application link below to submit your resume and cover letter directly. We look forward to reviewing your application!
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