About Company
Welcoming individuals who are the heartbeat of an efficient workplace—that’s what drives Career.supersecrets. We are a dynamic recruitment and HR consultancy based in Pretoria, dedicated to connecting top talent with leading organisations across various sectors. For a reception assistant administrative support, our vibrant office provides a stimulating environment where your organisational prowess and warm demeanor will shine. We pride ourselves on fostering a collaborative culture where every team member contributes significantly to our success. Join us and become the vital first impression and administrative backbone that ensures seamless operations for our team and clients.
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Job Description
This role is the cornerstone of our Pretoria office, embodying the first impression for all visitors and callers while providing essential administrative support that underpins our operational efficiency. As a Reception Assistant Administrative Support, you will be the welcoming face and voice of Career.supersecrets, ensuring a smooth and professional experience for clients, candidates, and internal staff alike. Your proactive approach to managing front office duties, coupled with your meticulous administrative skills, will be critical in maintaining our high standards of service delivery.
Beyond managing the reception area, you will be instrumental in a variety of administrative tasks, ranging from scheduling appointments and managing correspondence to organising documents and supporting various departments with their daily operational needs. This position requires an individual who is not only exceptionally organised and detail-oriented but also possesses outstanding interpersonal skills and a genuine desire to create a positive and productive work environment. You will be a key player in ensuring that our office runs seamlessly, contributing directly to our team’s ability to focus on their core objectives and deliver exceptional results. We are looking for someone who can anticipate needs, troubleshoot minor issues independently, and always present a professional and friendly image. Your contribution will directly impact our company’s reputation and efficiency, making this a highly valued role within our team.
Key Responsibilities
- Greet and welcome visitors with a warm and professional demeanor, directing them to the appropriate person or department.
- Manage incoming calls, screen and forward them, take messages, and provide general information.
- Maintain a tidy and organised reception area and common office spaces.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Handle incoming and outgoing mail, deliveries, and courier services.
- Provide comprehensive administrative support, including data entry, filing, scanning, and document management.
- Assist with preparing reports, presentations, and correspondence as needed.
- Manage office supplies inventory, place orders, and ensure availability.
- Support various departments with ad-hoc administrative tasks and projects.
- Operate office equipment such as photocopiers, scanners, and fax machines.
Required Skills
- Proven experience in a reception or administrative support role.
- Exceptional verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational and time management abilities with excellent attention to detail.
- Ability to multitask, prioritise work, and manage conflicting deadlines.
- Professional appearance and a positive, customer-focused attitude.
- Reliable, punctual, and able to work independently as well as part of a team.
Preferred Qualifications
- A relevant tertiary qualification (e.g., Diploma in Office Administration, Secretarial Studies).
- Experience with office management software or CRM systems.
- Fluency in additional South African official languages.
- Knowledge of basic bookkeeping or accounting principles.
Perks & Benefits
- Competitive salary package.
- Medical aid contributions.
- Provident fund benefits.
- Generous annual leave.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
- Centrally located office with easy access to public transport.
How to Apply
If you are an organised, proactive, and friendly individual ready to make a significant impact, we encourage you to apply. Please click on the link below to submit your application.
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