About Company
Imagine a dynamic hub where ambition meets opportunity; that’s Career.supersecrets. We are a rapidly evolving firm dedicated to connecting top talent with innovative businesses across various sectors, particularly within the bustling Kigali landscape. For a Personal Assistant supporting small businesses, our environment offers unparalleled exposure to diverse industries and entrepreneurial spirit. You’ll thrive here, playing a pivotal role in streamlining operations and contributing directly to the success stories of numerous ventures. Join us and become an indispensable part of our mission to empower businesses.
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Job Description
Are you a highly organized, proactive, and versatile individual looking to make a significant impact across multiple growing small businesses in Kigali? Career.supersecrets is seeking a dedicated Personal Assistant to provide comprehensive administrative and operational support to our network of entrepreneurial clients. This pivotal role requires someone who can seamlessly manage diverse tasks, from scheduling and communication to light bookkeeping and project coordination, ensuring the smooth operation and growth of various ventures.
As a Personal Assistant for Small Business Support, you will be the backbone for entrepreneurs who are passionate about their work but need an extra pair of hands to manage the day-to-day intricacies. You’ll work closely with founders and key stakeholders, acting as a critical point of contact and an extension of their operational capacity. Your ability to anticipate needs, prioritize effectively, and maintain confidentiality will be paramount. This isn’t just an administrative role; it’s an opportunity to immerse yourself in the vibrant startup ecosystem of Kigali, contribute to varied business models, and develop a broad skill set that spans across different industries. We are looking for a self-starter who thrives in a fast-paced environment and is eager to take on challenges, offering solutions and support that directly impact business success. If you’re passionate about helping small businesses flourish and possess a keen eye for detail, we encourage you to apply.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements for multiple clients.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.
- Assist with basic bookkeeping tasks, expense tracking, invoicing, and financial record keeping.
- Conduct research, compile data, and prepare reports or presentations as required.
- Support with social media scheduling, content organization, and basic digital marketing tasks.
- Liaise with vendors, clients, and partners on behalf of the businesses.
- Undertake general administrative duties such as filing, data entry, and office supply management.
- Proactively identify and address potential operational challenges, proposing effective solutions.
- Maintain strict confidentiality of all business and personal information.
Required Skills
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
- Excellent written and verbal communication skills in English and Kinyarwanda.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time management skills with the ability to multitask.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a virtual team.
- Exceptional problem-solving abilities and a proactive approach.
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- Experience working with small businesses or startups.
- Familiarity with basic accounting software (e.g., QuickBooks, Xero).
- Knowledge of social media management tools and strategies.
- Ability to adapt to various business cultures and client needs quickly.
Perks & Benefits
- Competitive monthly salary and performance-based incentives.
- Opportunity to work with diverse small businesses and entrepreneurs.
- Professional development and training opportunities.
- Dynamic and supportive work environment.
- Health insurance package.
- Annual leave and public holidays.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a compelling cover letter outlining their experience and suitability for this role. Please ensure your application highlights your proficiency in administrative support and your passion for assisting small businesses. Click on the link below to apply for the job.
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