About Company
Career.supersecrets champions the growth of dynamic small businesses in Port Elizabeth by meticulously connecting them with exceptional talent. We understand the unique needs of burgeoning enterprises and the pivotal role a dedicated Personal Assistant plays in their success. Joining our network means becoming an indispensable asset, empowering entrepreneurs, and contributing directly to local economic vitality. We foster a supportive ecosystem where your organizational prowess and proactive approach will be celebrated, offering a stimulating environment for professional development and meaningful impact within Gqeberha’s vibrant business community.
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Job Description
Are you a highly organized, proactive, and versatile individual passionate about empowering small businesses to thrive? Career.supersecrets is seeking an exceptional Personal Assistant to provide comprehensive administrative and operational support to one of our dynamic small business clients in Port Elizabeth (Gqeberha), Eastern Cape. This pivotal role offers the opportunity to be at the heart of a growing enterprise, making a tangible impact on its daily operations and long-term success.
In the fast-paced world of small business, a Personal Assistant is more than just an administrator; you are a strategic partner, an organizational guru, and the reliable backbone that ensures everything runs smoothly. Our client, a burgeoning leader in their sector, is looking for someone who can anticipate needs, manage priorities with finesse, and handle a diverse range of tasks with professionalism and discretion. This isn’t just about ticking boxes; it’s about problem-solving, efficiency enhancement, and actively contributing to a positive and productive work environment. You will be instrumental in managing schedules, streamlining communications, overseeing administrative functions, and providing crucial support across various projects. If you possess impeccable attention to detail, a strong work ethic, a genuine desire to contribute to the entrepreneurial spirit, and are eager to grow alongside a flourishing local business, we encourage you to apply. Join a team where your contributions are highly valued and directly influence the trajectory of a promising local business, helping it reach new heights through your dedicated support.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements efficiently.
- Act as the primary point of contact, screening calls, emails, and correspondence, and redirecting as appropriate.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and professional presentation.
- Organize and maintain physical and electronic filing systems for optimal accessibility and data security.
- Coordinate and plan internal and external events, meetings, and conferences, including venue booking, catering, and logistics.
- Handle confidential information with utmost discretion and professionalism.
- Assist with basic bookkeeping tasks, expense reports, and invoice processing.
- Undertake research tasks, compile data, and provide summaries to support decision-making.
- Procure office supplies and manage inventory to ensure seamless operations.
- Support various ad-hoc projects and initiatives as directed by the business owner or management.
Required Skills
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills, with excellent grammar and spelling.
- High level of integrity and ability to maintain confidentiality.
- Proactive problem-solver with a strong sense of initiative.
- Excellent interpersonal skills and a professional demeanor.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Experience working in a small business or startup environment.
- Familiarity with project management tools (e.g., Trello, Asana) or CRM software.
- Basic knowledge of accounting principles or experience with accounting software (e.g., QuickBooks, Xero).
- Ability to adapt quickly to changing priorities and learn new systems with ease.
Perks & Benefits
- Competitive salary package.
- Opportunity to work closely with a dynamic small business owner and make a significant impact.
- Exposure to diverse aspects of business operations and strategic planning.
- Professional development and growth opportunities within a supportive environment.
- Contribution to the success and growth of a local Gqeberha enterprise.
- Collaborative and engaging work culture.
How to Apply
To seize this exciting opportunity and become an integral part of a thriving small business, please click on the application link below to submit your resume and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you!
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