About Company
Mulleys Supermarkets is a leading and well-established retail chain across Machakos County and surrounding regions. Renowned for its unwavering commitment to providing high-quality products, exceptional customer service, and actively contributing to local community development, Mulleys has become a household name. With a strong presence built over decades, we operate a network of modern supermarkets that cater to the diverse needs of our valued customers. Our success is fundamentally built on a foundation of integrity, efficiency, and a deep understanding of the local market dynamics. We pride ourselves on being a dynamic, growing organization that places immense value on its employees, fostering a supportive and collaborative work environment where professional growth and personal development are not just encouraged, but actively facilitated. At Mulleys, we strive to be more than just a retail outlet; we aim to be a cornerstone of the communities we proudly serve, consistently exceeding expectations in every interaction.
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Job Description
Are you an exceptionally organized, proactive, and detail-oriented professional ready to take on a pivotal administrative role within a thriving retail environment? Mulleys Supermarkets, a leading and rapidly expanding retail chain across Machakos County, is seeking a dedicated Personal Assistant and Office Manager to provide comprehensive administrative support to our senior management team and ensure the smooth, efficient operation of our main office. This dual-role position is ideal for someone who thrives in a fast-paced setting, possesses impeccable communication skills, and can anticipate needs before they arise.
As our Personal Assistant – Office Manager, you will be the strategic backbone of our administrative functions, responsible for managing executive calendars, coordinating internal and external communications, and overseeing daily office operations with a keen eye for efficiency. Your ability to juggle multiple tasks, prioritize effectively under pressure, and maintain the highest level of confidentiality will be absolutely crucial to your success. You will play a vital role in upholding our company’s professional image, ensuring that all administrative tasks are executed with precision, punctuality, and a forward-thinking approach. We are looking for an individual who is not just an administrator but a true partner to our leadership, actively contributing to our operational efficiency, fostering a positive work environment, and ultimately aiding in the achievement of our broader business objectives.
This is more than just a support role; it’s an opportunity to embed yourself within the core operations of a beloved local brand that is deeply integrated into the community. You will be instrumental in fostering a productive and harmonious work environment, managing vendor relationships efficiently, streamlining office processes for maximum productivity, and handling sensitive company information with utmost discretion and integrity. Your daily tasks will be dynamic and varied, ranging from orchestrating complex schedules and preparing critical business reports to meticulously managing office supplies, coordinating important team meetings and events, and serving as the primary point of contact for administrative inquiries. If you are passionate about creating order from complexity, possess a keen eye for detail, and are eager to contribute your expertise to a company that deeply values its community, its employees, and continuous growth, then Mulleys Supermarkets offers an unparalleled platform for your talents. Join us and become an integral part of a dedicated team committed to excellence and progressive development within the retail sector.
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Key Responsibilities
- Provide high-level administrative and secretarial support to senior management, including scheduling meetings, managing calendars, and arranging travel.
- Oversee general office administration, ensuring a well-organized, functional, and efficient workspace.
- Manage internal and external communications, including drafting correspondence, handling emails, and screening phone calls.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Maintain comprehensive and accurate record-keeping and filing systems, both digital and physical.
- Manage office supplies inventory, placing orders, and ensuring cost-effective procurement.
- Handle confidential information with the utmost discretion and integrity.
- Assist with planning and execution of company events, staff welfare initiatives, and team building activities.
- Act as a primary point of contact for various administrative queries and resolve issues proactively.
- Assist in the preparation of budgets, expense reports, and other financial documentation as required.
- Streamline administrative procedures to enhance efficiency and productivity across departments.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English and Swahili
- Strong organizational and time management abilities, with proven multitasking capacity
- Exceptional attention to detail and accuracy
- High level of discretion and ability to maintain strict confidentiality
- Proactive problem-solving and decision-making skills
- Strong interpersonal skills with the ability to build rapport at all levels
- Ability to work independently and as part of a team
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field
- Experience in the retail or Fast-Moving Consumer Goods (FMCG) sector
- Familiarity with various office management software and communication platforms
- Experience in project coordination or event management
Perks & Benefits
- Competitive salary package
- Comprehensive health insurance coverage
- Generous paid time off and holidays
- Opportunities for professional development and training
- A supportive and collaborative work environment
- Employee discounts on Mulleys Supermarkets products
- Contribution to a reputable and community-focused organization
How to Apply
Interested and qualified candidates are invited to submit their application by clicking on the link below. Please ensure your CV and a compelling cover letter highlight your relevant experience, administrative prowess, and how you meet the requirements for this pivotal role at Mulleys Supermarkets. Only shortlisted candidates will be contacted for an interview.
