About Company
Joining Career.supersecrets as a Personal Assistant offers a unique opportunity to empower local entrepreneurs. We believe in providing robust administrative and operational backbone for small businesses, enabling them to focus on growth and innovation. At Career.supersecrets, you’ll find a dynamic, supportive environment where your organizational prowess and proactive approach directly contribute to the success stories of Soweto’s vibrant business community. We champion professional development and value individuals who are passionate about making a tangible difference for our clients.
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Job Description
As a Personal Assistant for Small Business Support at Career.supersecrets, you will play a pivotal role in ensuring the smooth and efficient operation of our clients’ growing enterprises across Soweto, Gauteng. This isn’t just an administrative position; it’s a strategic partnership where your exceptional organizational skills, proactive attitude, and keen eye for detail will directly contribute to the success of diverse small businesses, from dynamic startups to established local ventures. You will serve as the crucial operational backbone, providing comprehensive support that allows entrepreneurs to focus on their core competencies and strategic objectives, confident that their day-to-day administrative and operational needs are expertly managed.
Your daily tasks will encompass a wide range of responsibilities, requiring adaptability, excellent time management, and a strong ability to multitask. From managing complex calendars, scheduling appointments, and coordinating meetings across multiple platforms, to preparing detailed reports, presentations, and correspondence, you will be instrumental in maintaining high levels of efficiency and professionalism. Effective communication will be paramount, as you’ll be the primary liaison with clients, suppliers, partners, and various stakeholders, ensuring clear, accurate, and timely information exchange. We are looking for an individual who can anticipate needs, proactively identify potential issues, solve problems creatively, and maintain confidentiality with the utmost discretion and integrity.
This role demands a dedicated professional who thrives in a fast-paced environment and possesses an innate ability to streamline processes and optimize workflows. You will be responsible for meticulous document management, efficient database upkeep, and often act as the first point of contact for internal and external inquiries, directing them appropriately. Your proactive support will extend to assisting with basic accounting tasks, including expense tracking, invoice processing, and procurement, ensuring financial records are accurate and up-to-date. Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) is essential, and familiarity with CRM systems or project management tools will be a significant advantage. If you are passionate about supporting local businesses, eager to make a significant impact by optimizing their operational flow, and ready to embrace a role that offers continuous learning and growth, Career.supersecrets provides a challenging yet rewarding platform for your talents. We are committed to fostering an environment where your contributions are highly valued, and your professional development is actively encouraged through diverse client engagements and continuous learning opportunities.
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Key Responsibilities
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare, proofread, and format reports, presentations, correspondence, and other documents.
- Act as the primary point of contact for clients, suppliers, and stakeholders, handling inquiries and directing them appropriately.
- Organize and maintain physical and electronic filing systems, ensuring efficient document retrieval.
- Assist with basic bookkeeping tasks, including expense tracking, invoice processing, and reconciliation.
- Conduct research and compile data to support business decisions and projects.
- Coordinate logistics for events, workshops, or meetings as required by clients.
- Proactively identify administrative needs and implement solutions to improve operational efficiency.
- Maintain strict confidentiality of sensitive information and business dealings.
- Manage office supplies inventory and facilitate procurement processes.
Required Skills
- Exceptional organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong written and verbal communication skills in English
- Proven ability to multitask and prioritize effectively in a fast-paced environment
- High level of discretion and confidentiality
- Attention to detail and accuracy
- Problem-solving abilities and proactive approach
Preferred Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or related field
- Familiarity with Google Workspace (Gmail, Calendar, Docs, Sheets)
- Experience with CRM software or project management tools (e.g., HubSpot, Trello)
- Basic understanding of accounting principles and financial record-keeping
- Experience working within a small business or startup environment
Perks & Benefits
- Opportunities for professional development and continuous learning
- Supportive and collaborative team environment
- Exposure to diverse industries and business models
- Contribution to the growth of local Soweto businesses
- Competitive leave policies
- Performance-based incentives
How to Apply
Eager to make a tangible impact on local businesses? Click the link below to submit your application directly. Please include your CV and a cover letter highlighting your experience in administrative support and your passion for helping small businesses thrive. We look forward to reviewing your application!
