About Company
Louw & Cronjé Inc. is a well-established and respected law firm based in Alberton, Gauteng, known for its commitment to providing exceptional legal services to both individual and corporate clients. With a proud history of professionalism and client-centric solutions, our practice encompasses a wide range of legal areas, ensuring comprehensive and expert advice. We pride ourselves on fostering a professional yet supportive environment where dedication and excellence are recognized and rewarded. Join our dynamic team and contribute to a legacy of legal distinction.
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Job Description
We are seeking an exceptionally organized, proactive, and discreet Personal Assistant to provide comprehensive executive support to our senior leadership team. This pivotal full-time role requires an individual who can anticipate needs, manage complex schedules with precision, and operate with the highest level of confidentiality and professionalism. As a Personal Assistant – Executive Support, you will be the linchpin in ensuring the smooth and efficient operation of the executive office, allowing our leaders to focus on strategic initiatives and core legal work. You will manage a diverse set of administrative and support tasks, ranging from intricate calendar management and travel logistics to preparing critical documents and acting as a primary point of contact. The ideal candidate will possess a keen eye for detail, superior communication skills, and the ability to thrive in a fast-paced legal environment. This is an unparalleled opportunity to work closely with influential legal professionals, contributing directly to the firm’s operational excellence and success. If you are a self-starter with a robust work ethic and a commitment to upholding professional standards, we encourage you to apply.
Key Responsibilities
- Provide advanced calendar management, including scheduling appointments, meetings, and conferences, and ensuring executives are prepared with all necessary documents and information.
- Arrange complex travel itineraries, accommodation, and transportation, managing all logistics for domestic and international trips.
- Prepare, edit, and proofread correspondence, presentations, reports, and other documents with exceptional accuracy and attention to detail.
- Manage incoming communications, including phone calls and emails, screening and prioritizing them, and responding professionally on behalf of executives when appropriate.
- Organize and maintain both electronic and physical filing systems, ensuring all sensitive information is handled with strict confidentiality.
- Coordinate and prepare for board meetings, client meetings, and internal team sessions, including agenda creation, minute-taking, and follow-up on action items.
- Process expense reports, invoices, and other financial documentation in a timely and accurate manner.
- Act as a liaison between executives and internal departments, external clients, and stakeholders.
- Undertake ad-hoc projects and research tasks as required, demonstrating initiative and problem-solving abilities.
- Ensure the executive office operates smoothly, anticipating needs and proactively addressing potential issues.
Required Skills
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding verbal and written communication skills in English.
- Proven ability to handle confidential information with discretion and integrity.
- Strong interpersonal skills with a professional and approachable demeanor.
- Proactive problem-solver with a strong sense of ownership and accountability.
- Ability to work independently and as part of a team in a demanding environment.
Preferred Qualifications
- A diploma or degree in Office Administration, Secretarial Studies, Business Management, or a related field.
- Previous experience working in a legal firm or professional services environment.
- Familiarity with legal terminology and documentation.
- Experience with legal practice management software.
Perks & Benefits
- Competitive salary package.
- Contribution to Medical Aid and Provident Fund.
- Generous annual leave.
- Opportunities for professional development and continuous learning.
- A supportive and professional work environment.
- Exposure to complex and high-profile legal matters.
How to Apply
Interested candidates are invited to submit their comprehensive CV, a cover letter detailing their relevant experience and salary expectations, and contactable references. Please click on the application link below to apply.
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