About Company
Bungoma Teachers Sacco Society Ltd (BUTS) is a leading savings and credit cooperative society committed to empowering its members, primarily teachers and other education sector employees, through sustainable financial solutions. Established with a vision to foster economic growth and improve the welfare of our community, BUTS provides a range of products and services, including savings accounts, loans, and investment opportunities. We pride ourselves on our member-centric approach, transparency, and dedication to upholding the highest standards of integrity and service. As an integral part of the Bungoma community for many years, we are constantly striving to innovate and expand our reach, ensuring our members achieve their financial aspirations. We foster a collaborative and supportive environment where every team member contributes to our collective success and the financial well-being of our valued members.
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Job Description
Are you a highly organized, proactive, and detail-oriented individual looking for a meaningful part-time opportunity? Bungoma Teachers Sacco Society Ltd (BUTS) is seeking a dedicated Part-Time Secretary – Office Assistant to join our administrative team for evening shifts. This crucial role involves providing essential administrative and clerical support to ensure the smooth and efficient operation of our office during extended hours. You will be the welcoming face and voice of BUTS for members and visitors arriving in the late afternoon and early evening, ensuring their queries are addressed professionally and efficiently.
This position is perfect for someone who excels in a fast-paced environment, has exceptional interpersonal skills, and is comfortable with a flexible schedule. You will play a vital role in maintaining our office’s organizational flow, managing communications, and assisting with various administrative tasks that support our core operations and member services. Your ability to multitask, prioritize, and handle confidential information with discretion will be paramount. We are looking for someone who takes initiative, demonstrates excellent problem-solving abilities, and is committed to contributing positively to our team and the financial success of our members. Join us and be a part of an institution that truly makes a difference in the lives of the education community in Bungoma County.
Key Responsibilities
- Manage incoming and outgoing calls, directing inquiries appropriately and taking accurate messages.
- Greet and assist members, visitors, and clients in a professional and friendly manner.
- Perform general clerical duties, including photocopying, scanning, faxing, and filing documents.
- Maintain organized physical and electronic filing systems for easy retrieval of information.
- Assist with data entry, updating member records, and preparing reports as required.
- Schedule and coordinate appointments and meetings, including preparing meeting rooms.
- Handle office correspondence, including drafting letters, emails, and internal memos.
- Ensure the reception and office areas are tidy and presentable at all times.
- Support Sacco staff with various administrative tasks and special projects as needed.
- Maintain confidentiality of all Sacco-related and member information.
- Monitor and order office supplies to ensure adequate stock levels.
Required Skills
- Proven experience as a Secretary, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities, with keen attention to detail.
- Ability to multitask and prioritize work effectively in a busy environment.
- Professional demeanor and strong interpersonal skills.
- High level of integrity and ability to handle confidential information.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Diploma or Certificate in Business Administration, Secretarial Studies, or a related field.
- Previous experience working in a Sacco, financial institution, or a customer-facing role.
- Familiarity with basic office equipment (printers, scanners, projectors).
- Knowledge of basic accounting or bookkeeping principles.
Perks & Benefits
- Flexible evening working hours to support work-life balance.
- Opportunity to contribute to a community-focused financial institution.
- Supportive and collaborative team environment.
- Professional development and learning opportunities within the Sacco sector.
- Direct impact on the financial well-being of our members.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume and cover letter clearly highlight your relevant experience and qualifications for this part-time evening role. We look forward to reviewing your application!
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