About Company
Are you organized, customer-focused, and eager to contribute to a dynamic team? Career.supersecrets champions career growth across diverse industries, connecting top talent with leading employers. For an Office Assistant & Receptionist, joining our Kapenguria office means becoming the welcoming face of our operations. You’ll ensure a smooth, efficient environment, directly supporting our mission to empower individuals and organizations. This role offers a unique opportunity to grow professionally in a supportive setting, handling vital administrative and front-desk functions for a company dedicated to human potential.
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Job Description
Career.supersecrets is seeking a highly organized, proactive, and friendly Part-Time Office Assistant with receptionist duties to join our Kapenguria office. This pivotal role is perfect for someone who thrives in a dynamic environment and is passionate about creating a welcoming atmosphere while ensuring the smooth operation of daily office functions. As the first point of contact for our visitors and callers, you will embody the professional image of Career.supersecrets, providing exceptional service and support to both our clients and internal team.
This is more than just an administrative role; you will be an integral part of our team, contributing directly to our efficiency and positive workplace culture. You will manage incoming communications, maintain an organized office space, and provide essential administrative support that allows our recruitment specialists to focus on connecting talent with opportunity. Your day will be varied, ranging from greeting candidates and clients, managing our correspondence, scheduling appointments, to ensuring our office supplies are well-stocked. We are looking for an individual who is not only detail-oriented and proficient in office software but also possesses excellent interpersonal skills and a ‘can-do’ attitude. If you are looking for a role where your organizational prowess and communication skills can truly shine, and where you can grow within a supportive and forward-thinking organization, then we encourage you to apply. This position offers flexible part-time hours, making it ideal for those seeking to balance work with other commitments while still making a significant impact.
Key Responsibilities
- Warmly greet and welcome visitors to the Kapenguria office, directing them appropriately and ensuring a positive first impression.
- Answer, screen, and forward incoming phone calls in a professional and efficient manner.
- Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and dispatch.
- Schedule and coordinate meetings, appointments, and interviews for staff and clients, managing calendar invites and room bookings.
- Maintain office supply inventory, placing orders as needed and ensuring all necessary items are readily available.
- Perform basic data entry, filing, scanning, and photocopying duties to support administrative operations.
- Keep the reception area and common office spaces tidy and presentable at all times.
- Assist with basic accounting and record-keeping tasks as required.
- Provide general administrative support to various departments and team members.
- Handle confidential information with discretion and professionalism.
Required Skills
- Proven experience (minimum 1 year) in an office assistant, administrative, or receptionist role.
- Exceptional verbal and written communication skills in English and Swahili.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management abilities with excellent attention to detail.
- Customer service-oriented mindset with a friendly and professional demeanor.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Preferred Qualifications
- A Diploma or Certificate in Business Administration, Office Management, or a related field.
- Familiarity with basic office equipment troubleshooting (printers, scanners).
- Experience using a multi-line phone system.
- Knowledge of local Kapenguria area and business environment.
- Basic bookkeeping or invoicing experience.
Perks & Benefits
- Flexible part-time working hours.
- Opportunity for professional development and growth within a dynamic company.
- Supportive and collaborative work environment.
- Competitive part-time salary.
- Convenient office location in Kapenguria.
- Exposure to diverse administrative and recruitment operations.
How to Apply
We encourage all qualified candidates to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and skills.
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