About Company
Career.supersecrets is dedicated to empowering individuals and organizations to achieve their full potential. We foster a dynamic and collaborative environment where every team member’s contribution is valued and recognized. For an Office Assistant, this means being at the heart of our operations, ensuring smooth daily functions that support both our internal team and external partners. We believe in nurturing talent, offering opportunities for professional growth, and creating a workspace that is both productive and welcoming. Join us and play a pivotal role in our mission to unlock success for all.
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Job Description
Are you an organized, friendly, and proactive individual looking for a rewarding part-time role in a bustling professional environment? Career.supersecrets is seeking a dedicated Part-Time Office Assistant with strong receptionist duties to be the first point of contact for our valued clients and visitors. This pivotal role is essential for ensuring the smooth daily operations of our Nairobi office, contributing significantly to our professional image and efficient workflow.
As our Office Assistant, you will be the welcoming face and voice of our organization, creating a positive and lasting impression for everyone who interacts with us. Your responsibilities will extend beyond typical reception duties, encompassing a wide range of administrative and support tasks crucial to the success of our team. You’ll manage incoming communications, maintain an organized office space, and provide vital assistance that enables our consultants and staff to focus on their core objectives.
We are looking for someone with an exceptional eye for detail, a strong ability to multitask, and a genuine passion for providing outstanding administrative support. This position offers a fantastic opportunity to develop your professional skills in a supportive and engaging atmosphere. You’ll be instrumental in upholding our commitment to excellence, ensuring that our office runs efficiently and effectively, allowing us to continue delivering high-quality career solutions.
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If you thrive in an environment where your contributions are recognized, and you enjoy a role that combines front-desk management with diverse administrative responsibilities, then we encourage you to apply. This is more than just a support role; it’s a chance to be an integral part of a team dedicated to making a real difference in people’s careers. We offer flexible hours to accommodate your schedule, alongside opportunities for continuous learning and professional development within a dynamic setup. Join Career.supersecrets and help us build a welcoming and productive space for all.
Key Responsibilities
- Warmly greet and direct visitors, clients, and candidates upon arrival, ensuring a professional and welcoming first impression.
- Manage all incoming and outgoing calls, directing them appropriately and taking accurate messages as needed.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and dispatch.
- Maintain the reception area and common office spaces, ensuring they are tidy, organized, and presentable at all times.
- Schedule and coordinate meetings, appointments, and conference room bookings for staff.
- Provide general administrative support, including data entry, filing, scanning, and photocopying.
- Assist with basic office supply management, monitoring inventory and placing orders when necessary.
- Support event coordination for internal meetings, workshops, and client presentations.
- Act as a point of contact for external vendors and service providers.
- Perform other ad-hoc administrative duties as assigned by management.
Required Skills
- Proven experience in an office assistant or receptionist role (at least 6 months).
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational and time management abilities.
- Strong interpersonal skills with a customer service-oriented approach.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of attention to detail and accuracy.
- Professional demeanor and appearance.
Preferred Qualifications
- Diploma or Certificate in Office Administration, Business Management, or a related field.
- Familiarity with office equipment such as multi-line phone systems, printers, and scanners.
- Experience with basic record-keeping and data management systems.
- Ability to communicate effectively in Swahili is an added advantage.
Perks & Benefits
- Competitive part-time salary.
- Flexible working hours to support work-life balance.
- Opportunity for professional development and skill enhancement.
- Supportive and collaborative team environment.
- Modern and well-equipped office space in a prime Nairobi location.
- Exposure to diverse professional services and industries.
How to Apply
Click the link below to submit your application and resume directly. We look forward to reviewing your qualifications.
