About Company
Career.supersecrets is dedicated to connecting talent with opportunity across various sectors. We pride ourselves on fostering professional growth and providing a supportive environment where individuals can thrive. For an Office Assistant, this means being at the heart of our operational efficiency, contributing directly to a positive first impression for clients and candidates. Join a team where your organizational skills and welcoming demeanor are highly valued and directly contribute to our mission of empowering careers. We believe in building strong foundations, and your role is crucial to that success, offering stability and development in a dynamic setting.
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Job Description
Are you an exceptionally organized and friendly individual seeking a fulfilling part-time role in a bustling professional environment? Career.supersecrets is actively looking for a dedicated Part-Time Office Assistant with strong receptionist duties to join our Kerugoya team. In this pivotal role, you will be the welcoming face and voice of our office, ensuring a smooth and efficient daily operation that supports both our internal teams and external stakeholders. You’ll be instrumental in creating a positive first impression, managing incoming communications, and maintaining an organized workspace crucial for productivity. This opportunity is ideal for someone who thrives on precision, enjoys interacting with people, and is eager to contribute to a company focused on career advancement. We value proactive individuals who can anticipate needs and execute tasks with a high degree of professionalism and discretion. If you’re passionate about supporting a dynamic team and possess a keen eye for detail, we encourage you to apply and become an integral part of our mission to empower career journeys across Kenya. This role offers a unique chance to develop administrative skills within a supportive framework.
Key Responsibilities
- Greet and welcome guests, clients, and visitors in a professional and friendly manner, directing them appropriately.
- Answer, screen, and forward incoming phone calls promptly and courteously, taking accurate messages when necessary.
- Manage the reception area, ensuring it remains tidy, presentable, and equipped with necessary stationery and materials for seamless operation.
- Handle incoming and outgoing mail, deliveries, and courier services, meticulously distributing them to the correct recipients.
- Maintain office supplies inventory by checking stock levels, placing timely orders, and verifying receipt of deliveries to prevent shortages.
- Perform general administrative duties such as accurate filing, photocopying, scanning documents, and data entry.
- Assist in scheduling appointments, managing calendars for team members, and coordinating meeting room bookings as required.
- Support the team with various ad-hoc tasks, projects, and administrative support to ensure smooth office operations and contribute to overall efficiency.
- Maintain confidentiality of all sensitive information and company records, adhering to strict data protection guidelines.
Required Skills
- Proven work experience of at least 6 months as a Receptionist, Office Assistant, or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for daily administrative tasks.
- Solid communication skills, both written and verbal, in English and Swahili to interact effectively with diverse stakeholders.
- Excellent organizational and time management skills with the ability to prioritize multiple tasks efficiently.
- Customer service-oriented approach with a professional, friendly, and approachable demeanor.
- Ability to be resourceful and proactive in identifying and resolving issues that may arise.
- High school diploma or equivalent educational qualification.
Preferred Qualifications
- Diploma or certificate in Business Administration, Secretarial Studies, or a related administrative field.
- Experience with common office equipment such as multi-line phone systems, printers, scanners, and fax machines.
- Familiarity with the Kerugoya area and local business practices.
- A positive attitude, strong work ethic, and a genuine willingness to learn and adapt to new challenges.
Perks & Benefits
- Competitive part-time salary commensurate with experience and skills.
- Opportunity to work in a supportive, professional, and collaborative office environment.
- Gain valuable experience in a dynamic Human Resources and recruitment-focused company.
- Flexible part-time working hours to promote work-life balance.
- Contribution to a team dedicated to making a positive impact on individual careers.
- Opportunities for professional development and skill enhancement.
How to Apply
Interested and qualified candidates are invited to submit their applications by clicking the link below. Please ensure your resume highlights your relevant experience and skills, specifically those pertinent to administrative support and receptionist duties for this part-time role. We look forward to reviewing your application and potentially welcoming you to our team!
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