About Company
Do you thrive in a dynamic administrative role, eager to contribute to a bustling office environment? At Career.supersecrets, we empower individuals to reach their full potential by providing a supportive and organized workspace. We believe that efficient front-office operations are the backbone of our success, enabling our teams to focus on innovation and client satisfaction. This part-time opportunity is perfect for someone detail-oriented and personable, looking to make a significant impact while enjoying flexibility. Join us and be the welcoming face and organizational hub that keeps our Bomet office running smoothly.
Advertisement
Job Description
Are you an organized, friendly, and proactive individual seeking a rewarding part-time opportunity to support a vibrant team? Career.supersecrets is looking for a dedicated Part-Time Office Assistant with receptionist duties to be the first point of contact for our office in Bomet, Bomet County. This pivotal role ensures the smooth day-to-day operation of our front desk and provides essential administrative support, contributing significantly to our professional image and operational efficiency.
In this role, you will be the welcoming face and voice of Career.supersecrets, responsible for creating a positive first impression for all visitors and callers. You will manage incoming communications, provide general administrative assistance, and maintain an organized and efficient office environment. We value individuals who are meticulous, adaptable, and possess excellent interpersonal skills. This is an ideal position for someone who thrives in a collaborative setting, enjoys juggling multiple tasks, and is passionate about contributing to an organized and productive workplace. You’ll gain valuable experience in office management and client interaction, becoming an integral part of our local team. The successful candidate will work approximately 20-25 hours per week, with a flexible schedule that can be discussed during the interview process. Join us and play a crucial role in supporting our mission and ensuring our Bomet office runs seamlessly.
Key Responsibilities
- Warmly greet and assist visitors, clients, and staff, directing them appropriately.
- Answer and direct incoming phone calls with professionalism and efficiency.
- Manage the office's main email inbox, forwarding messages as necessary.
- Maintain a tidy, organized, and welcoming reception area and common spaces.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist with scheduling appointments and maintaining calendars for meeting rooms.
- Perform basic data entry, filing, scanning, and photocopying tasks.
- Order and maintain office supplies, ensuring adequate stock levels.
- Support various departments with ad-hoc administrative tasks as required.
- Assist in coordinating internal meetings and events, including preparation of refreshments.
Required Skills
- Proven experience in an office assistant or receptionist role (at least 6 months).
- Exceptional communication skills, both written and verbal, in English and Swahili.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management abilities with keen attention to detail.
- A friendly, professional, and customer-focused demeanor.
- Ability to work independently and as part of a team.
- High school diploma or equivalent.
Preferred Qualifications
- Diploma or Certificate in Business Administration, Office Management, or a related field.
- Familiarity with basic office equipment (printers, scanners, projectors).
- Experience with a multi-line phone system.
- Local knowledge of Bomet County.
Perks & Benefits
- Competitive part-time salary.
- Flexible working hours to support work-life balance.
- Opportunity to be a key part of a growing and dynamic local team.
- Professional development and learning opportunities.
- A supportive and collaborative work environment.
- Contribution to a company focused on empowering talent.
How to Apply
Interested candidates are invited to submit their comprehensive resume and a cover letter detailing their relevant experience and why they are the ideal fit for this part-time role. Please click the link below to apply directly. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Advertisement
