About Company
Ready to be at the heart of a dynamic recruitment firm? Career.supersecrets is dedicated to connecting talent with opportunity across various sectors. We pride ourselves on a collaborative culture and a commitment to excellence, striving to make a tangible impact on careers and businesses alike. Join our growing team in Preston and contribute to an environment where your organisational skills and proactive approach directly support our mission to foster success for candidates and clients.
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Job Description
Career.supersecrets is searching for a highly organised and versatile Operations & Business Support Coordinator to join our vibrant team in Preston. This pivotal role is designed for an individual who thrives in a fast-paced environment and possesses a diverse skill set, encompassing both administrative proficiency and a keen eye for operational efficiency. You will be instrumental in ensuring the smooth daily functioning of our office, providing comprehensive support across various departments from candidate management to client liaison and internal process optimisation. This position offers a unique opportunity to gain exposure to the full spectrum of a recruitment business, allowing you to apply your professional acumen while also engaging in practical, hands-on tasks. We are looking for someone who can seamlessly switch between tasks, from meticulous data entry and scheduling to proactively identifying areas for improvement in our internal workflows. If you are a natural problem-solver, a strong communicator, and eager to contribute to a company that values growth and impact, we encourage you to apply. Your contribution will directly empower our consultants to focus on their core mission, enhancing our overall service delivery and fostering a positive experience for everyone we interact with.
Key Responsibilities
- Manage and maintain candidate databases, ensuring accuracy and compliance with data protection regulations.
- Coordinate and schedule interviews, meetings, and client appointments, managing calendars efficiently.
- Provide comprehensive administrative support, including preparing documents, presentations, and reports.
- Assist with onboarding processes for new employees and contractors, ensuring a smooth transition.
- Handle incoming communications (phone, email) with professionalism, directing queries appropriately.
- Support marketing activities by assisting with content preparation, social media scheduling, and event logistics.
- Oversee office supplies and equipment, ensuring adequate stock levels and functional working conditions.
- Implement and refine operational procedures to enhance efficiency and effectiveness across the business.
- Act as a central point of contact for internal team members regarding operational queries and support needs.
- Contribute to ad-hoc projects aimed at business development and process improvement.
Required Skills
- Proven experience in an administrative or operational support role.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and as part of a collaborative team.
- Proactive approach to problem-solving and process improvement.
Preferred Qualifications
- Experience within the recruitment or HR industry.
- Familiarity with CRM systems or applicant tracking systems (ATS).
- Understanding of basic marketing principles or social media management.
- A degree or relevant qualification in Business Administration, HR, or a related field.
- Prior experience in a role requiring multi-tasking across diverse functions.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Opportunities for professional development and career progression.
- A collaborative and supportive team environment.
- Generous holiday allowance.
- Access to a comprehensive health and well-being program.
- Company social events and team-building activities.
- Modern office located in the heart of Preston.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We kindly request that you submit your most up-to-date CV along with a cover letter outlining your suitability for the role and your interest in joining Career.supersecrets.
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