About Company
Are you ready to be the backbone of a thriving recruitment consultancy? Career.supersecrets is dedicated to sculpting successful careers and building high-performing teams across the UK. For an Operations & Administrative Assistant in our vibrant Exeter office, we offer more than just a job; we provide a platform where your organizational skills and meticulous attention to detail become the linchpin of our daily success. We champion an inclusive culture, fostering continuous learning and collaborative growth for all our team members as we navigate the exciting world of talent acquisition.
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Job Description
Career.supersecrets is seeking a dynamic and highly organised Operations & Administrative Assistant to join our dedicated team in Exeter, Devon. This pivotal role is essential for ensuring the smooth and efficient operation of our office, providing comprehensive support across various administrative functions and contributing to a positive and productive work environment. As the first point of contact for many, you’ll play a crucial role in shaping perceptions of our brand and ensuring an exceptional experience for candidates, clients, and internal staff alike.
In this multifaceted position, you will be responsible for a wide range of tasks, from managing daily office operations to supporting our recruitment consultants with their administrative needs. Your ability to juggle multiple priorities, maintain meticulous records, and communicate effectively will be key to your success. We are looking for someone who is proactive, has a keen eye for detail, and possesses a genuine desire to contribute to the overall success of a fast-paced recruitment environment. This role offers an incredible opportunity to develop a broad skill set within business operations and gain invaluable experience in the recruitment industry, right here in the heart of the South West. You’ll become an integral part of our local Exeter team, helping us to serve the vibrant business community of Devon by facilitating seamless talent acquisition processes. If you thrive in a supportive yet challenging environment and are eager to make a tangible impact, we encourage you to apply.
Key Responsibilities
- Manage and maintain office supplies, equipment, and facilities to ensure a comfortable and efficient working environment.
- Act as the primary point of contact for incoming calls, emails, and visitors, directing enquiries appropriately and providing excellent customer service.
- Provide administrative support to recruitment consultants, including formatting CVs, scheduling interviews, and preparing client presentations.
- Maintain accurate and up-to-date candidate and client databases, ensuring data integrity and compliance with GDPR.
- Assist with onboarding new employees, preparing workstations, and organising necessary access and equipment.
- Handle incoming and outgoing mail and deliveries, managing courier services and general post.
- Organise and coordinate internal meetings, including room bookings, catering, and minute-taking when required.
Required Skills
- Proven administrative or office support experience (minimum 12 months).
- Exceptional organisational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritise in a fast-paced environment.
- A proactive and problem-solving attitude.
Preferred Qualifications
- Experience working in a recruitment agency or a similar professional services environment.
- Knowledge of CRM systems or applicant tracking software.
- Relevant NVQ or A-level qualifications in Business Administration or a related field.
Perks & Benefits
- Competitive annual salary with performance-based reviews.
- Generous holiday allowance, increasing with service.
- Opportunities for professional development and training.
- Supportive and collaborative team culture in a modern Exeter office.
- Company pension scheme.
- Regular team social events and activities.
How to Apply
Ready to take on this exciting challenge? We encourage all qualified candidates to apply by clicking on the application link below. Please ensure your CV and cover letter highlight your relevant experience and why you are the ideal fit for our Exeter team. We look forward to reviewing your application!
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