About Company
Career.supersecrets is dedicated to fostering an environment where efficiency and collaboration thrive. We are a dynamic organization committed to empowering our team members and delivering exceptional results. For an Office Administrator, our company provides a stable yet stimulating backdrop, perfect for honing organizational skills and becoming an an indispensable part of our daily operations. Join a team that values proactive support, clear communication, and a friendly atmosphere, making Career.supersecrets an ideal place to build a rewarding career in administrative support.
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Job Description
We are seeking a highly organised, proactive, and detail-oriented Office Support Coordinator & Administrative Assistant to join our vibrant team in Alberton, Gauteng. This pivotal role is perfect for someone who thrives in a dynamic environment and is passionate about ensuring the smooth and efficient operation of our office. As the first point of contact for many, you will play a crucial role in shaping the professional and welcoming atmosphere of Career.supersecrets.
Your day-to-day will involve a diverse range of administrative and support tasks, critical to our operational success. From managing correspondence and scheduling appointments to maintaining our filing systems and assisting various departments, you will be instrumental in keeping our workflow seamless. This position requires someone with excellent communication skills, a keen eye for detail, and the ability to juggle multiple priorities effectively. You will be expected to demonstrate initiative, problem-solving abilities, and a commitment to providing exceptional support to our team and visitors.
This role offers a unique opportunity to become an integral part of our company’s backbone, directly impacting productivity and contributing to a positive work culture. If you are an administrative professional looking for a challenging yet rewarding career path where your organizational prowess and friendly demeanor can truly shine, we encourage you to apply. We value growth and provide opportunities for continuous learning and development within a supportive team environment. Your dedication will be vital in helping Career.supersecrets maintain its high standards of operational excellence.
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Key Responsibilities
- Manage and direct incoming calls, emails, and physical correspondence, ensuring timely and appropriate responses.
- Greet visitors, clients, and suppliers with a professional and welcoming demeanor, directing them as necessary.
- Maintain organised physical and digital filing systems, ensuring easy retrieval of documents and data.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
- Monitor and order office supplies, ensuring adequate stock levels and managing supplier relationships.
- Assist with data entry, report generation, and preparation of presentations as required by various departments.
- Support the management team with general administrative tasks, including expense reporting and document preparation.
- Ensure the office environment is tidy, professional, and fully functional, coordinating with cleaning and maintenance services when needed.
- Operate and troubleshoot basic office equipment such as printers, scanners, and projectors.
- Handle confidential information with discretion and professionalism.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities with attention to detail.
- Proven ability to multitask and prioritise workload effectively.
- Demonstrated problem-solving skills and initiative.
- A proactive and positive attitude with a strong customer service orientation.
Preferred Qualifications
- A National Diploma or Certificate in Office Administration, Business Management, or a related field.
- Experience with office management software or CRM systems.
- Basic knowledge of bookkeeping principles.
- Fluency in an additional official South African language.
Perks & Benefits
- Competitive monthly salary.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Paid time off and public holidays.
- Health and wellness programs.
- Performance-based bonuses.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We look forward to reviewing your application.
