About Company
GIG Logistics (GIGL) is a leading African logistics company with a global reach, providing a wide array of logistics services to individuals and businesses across Nigeria and beyond. Renowned for innovation, efficiency, and customer satisfaction, GIGL leverages cutting-edge technology and a robust network to deliver seamless delivery solutions. Our mission is to be the best logistics provider, connecting people and businesses by delivering reliable, cost-effective, and excellent services. We are dedicated to fostering a work environment where employees are valued, nurtured, and empowered to reach their full potential, contributing significantly to our collective success and the satisfaction of our vast customer base. Join us in our journey to redefine the future of logistics in Africa.
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Job Description
Are you a highly organized and meticulous individual with a keen eye for detail? GIG Logistics is seeking an dedicated Office Staff member to join our dynamic team in Oshodi, focusing primarily on efficient file management. This pivotal role ensures the smooth operation of our administrative processes by maintaining accurate, accessible, and secure records. As part of our office-based team, you will be instrumental in handling sensitive documents, organizing physical and digital files, and supporting various administrative functions that underpin our operational excellence.
We are looking for someone who thrives in a structured environment, possesses excellent communication skills, and is adept at using modern office tools. Your ability to manage information effectively will directly contribute to our efficiency, compliance, and overall productivity. This is an exciting opportunity to become a core part of a growing logistics company, where your organizational skills will be highly valued and play a critical role in our daily success. If you are passionate about maintaining order, enjoy working collaboratively, and are eager to contribute to a leading logistics brand, we encourage you to apply. This role offers not just a job, but a chance to grow within an industry leader, gaining invaluable experience in administrative management within a fast-paced corporate setting.
Key Responsibilities
- Manage and maintain both physical and digital filing systems, ensuring all documents are accurately categorized, stored, and easily retrievable.
- Perform regular audits of files to ensure completeness, accuracy, and adherence to company policies and regulatory requirements.
- Handle incoming and outgoing correspondence, including sorting, distributing, and filing documents appropriately.
- Assist with data entry tasks, ensuring information is input into databases and systems with high precision and in a timely manner.
- Prepare, scan, index, and archive documents as required, ensuring data integrity and confidentiality.
- Support the preparation of reports and presentations by retrieving and compiling relevant data and documents.
- Assist in managing office supplies inventory and placing orders when necessary to ensure continuous operation.
- Maintain a clean, organized, and efficient workspace, adhering to all health and safety guidelines.
- Collaborate with other team members and departments to facilitate smooth information flow and operational support.
- Perform other general administrative duties as assigned by the Line Manager.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Effective written and verbal communication skills.
- Basic understanding of office equipment operation (printer, scanner, copier).
Preferred Qualifications
- Minimum of an OND/HND/B.Sc. in Business Administration, Secretarial Studies, or a related field.
- Previous experience (1-2 years) in an office administration or file management role.
- Familiarity with database management systems or electronic document management systems (EDMS).
- Ability to multitask and prioritize tasks in a fast-paced environment.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health insurance package.
- Pension scheme.
- Opportunities for professional development and career advancement within a growing company.
- Supportive and collaborative work environment.
- Paid time off and holiday benefits.
How to Apply
Interested candidates who meet the above criteria are encouraged to apply directly through our official career portal. Please click on the application link below to submit your application, including your detailed resume and a cover letter outlining your suitability for this role. Only shortlisted candidates will be contacted for an interview.
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