About Company
Are you a highly organised individual seeking to make a tangible impact daily? Career.supersecrets is a dynamic and forward-thinking recruitment consultancy based in Tshwane, dedicated to connecting top talent with leading organisations across diverse industries. We pride ourselves on fostering a collaborative, supportive environment where efficiency and proactive initiative are highly valued. For an Office PA, this means a pivotal role in ensuring smooth operations, contributing to a professional atmosphere, and being an indispensable part of our continued success. Join us and discover a workplace where your administrative expertise is truly appreciated and essential for our growth.
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Job Description
Career.supersecrets is actively seeking a highly motivated and impeccably organised Office PA for an immediate start in our vibrant Tshwane office. This pivotal full-time role offers an exciting opportunity to be the backbone of our administrative operations, ensuring seamless daily functions and contributing significantly to the productivity and professional image of our dynamic recruitment consultancy. As an Office PA, you will be the first point of contact for many, playing a crucial role in shaping initial impressions for candidates and clients, and maintaining a smooth, efficient workflow for our team of dedicated consultants. Your duties will extend beyond traditional administrative support, encompassing everything from managing complex calendars and coordinating meetings to handling confidential information with utmost discretion and assisting with basic HR administration. We are looking for a proactive individual who thrives in a fast-paced environment, possesses exceptional communication skills, and has a meticulous eye for detail. Your ability to anticipate needs, manage multiple priorities, and execute tasks with precision will be vital to your success in this role. You will be instrumental in supporting our mission to connect top-tier talent with leading organisations across various industries, ensuring that our internal operations run like a well-oiled machine. This involves preparing presentation materials, managing office supplies and vendor relationships, processing invoices, and maintaining an organised filing system, both physical and digital. Furthermore, you will assist in onboarding new staff, coordinating travel arrangements for consultants, and helping to organise company events. This position demands a self-starter who is not only proficient in administrative tasks but also possesses a strong sense of ownership and accountability, with a keen desire to contribute to the overall success of the firm. Join a team where your contributions are recognised and your professional growth is encouraged. If you are ready to hit the ground running and make an immediate, tangible impact, we encourage you to apply and become an essential part of our thriving ecosystem.
Key Responsibilities
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence and inquiries professionally.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Oversee office supply inventory, placing orders, and managing vendor relationships effectively.
- Organise and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
- Assist with basic HR administrative tasks, including onboarding new employees and maintaining personnel records.
- Process invoices, expense reports, and other financial documentation with strict confidentiality.
- Coordinate and prepare for internal and external meetings, including setting up meeting rooms and distributing materials.
- Ensure the general upkeep and professional appearance of the office environment.
- Provide ad-hoc administrative support to consultants and senior management as required.
Required Skills
- Minimum of 2 years of experience as an Office Assistant, Personal Assistant, or similar administrative role.
- Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong written and verbal communication skills in English.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Proactive attitude with excellent problem-solving capabilities.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- A relevant diploma or degree in Office Administration, Business Management, or a related field.
- Experience working within a recruitment agency or professional services environment.
- Familiarity with CRM software or applicant tracking systems (ATS).
- Driver's license and own reliable transport.
Perks & Benefits
- Competitive salary package and provident fund contributions.
- Medical aid contributions.
- Generous annual leave.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Modern office facilities in a convenient location.
- Team-building activities and company social events.
How to Apply
Click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this immediate start role. We look forward to reviewing your application.
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