About Company
Paul Miller Ford has been a pillar of the Lexington, Kentucky community for over 65 years. As a trusted name in the automotive industry, we are dedicated to providing exceptional customer service and a comprehensive selection of new and pre-owned vehicles. Our success is built on a foundation of integrity, teamwork, and a commitment to employee development. We believe in fostering a professional and supportive work environment where every team member is valued and has the opportunity to contribute to our collective achievements. Joining Paul Miller Ford means becoming part of a family that is passionate about quality, service, and community involvement, continuously striving for excellence in every aspect of our business.
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Job Description
Are you a highly organized, detail-oriented, and proactive individual eager to contribute your skills to a dynamic team? Paul Miller Ford, a leading and long-established automotive dealership in Lexington, Kentucky, is seeking a dedicated Office Clerk to join our administrative support staff. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys being a central point of contact for various administrative functions. In this crucial role, you will be the backbone of our daily operations, providing essential administrative support that ensures the smooth and efficient functioning of our office. Your responsibilities will span a wide range of tasks, from expertly managing incoming communications and maintaining meticulous records to supporting various departments—including sales, service, and finance—with their day-to-day administrative needs.
The ideal candidate will possess a professional demeanor, strong verbal and written communication skills, and the ability to manage multiple priorities effectively without compromising accuracy. We are looking for a self-motivated individual with excellent problem-solving abilities, a keen eye for detail, and a commitment to maintaining a high level of confidentiality with sensitive information. If you excel in a collaborative setting, are eager to take initiative, and demonstrate a positive, “can-do” attitude, we encourage you to apply. This position is more than just a clerical role; it’s an opportunity to grow your administrative career within a respected and established local business that values its employees and customers alike. You will interact regularly with customers, vendors, and internal staff, making your role integral to the positive and professional experience we aim to provide at Paul Miller Ford. We believe in empowering our team members and providing them with the tools and support needed to succeed. Join us and become a vital part of a team dedicated to excellence and community service.
Key Responsibilities
- Manage incoming calls, emails, and mail, directing inquiries to the appropriate departments or individuals.
- Perform accurate data entry and maintain organized physical and digital filing systems.
- Assist with scheduling appointments, meetings, and coordinating various office activities.
- Prepare documents, reports, presentations, and correspondence as required.
- Maintain office supply inventory, placing orders when necessary to ensure adequate stock levels.
- Greet visitors and clients warmly, providing a positive first impression of the dealership.
- Provide administrative support to various departments, including sales, service, and finance.
- Handle confidential information with discretion and integrity.
- Assist with basic accounting tasks such as processing invoices, reconciling statements, or preparing deposits.
- Operate and maintain office equipment, including printers, copiers, and fax machines.
Required Skills
- High School Diploma or equivalent.
- Minimum of 1 year of experience in an office administrative or clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Demonstrated ability to maintain confidentiality.
- Professional demeanor and customer service-oriented attitude.
Preferred Qualifications
- Associate's degree in Business Administration or a related field.
- Previous experience working in an automotive dealership environment.
- Familiarity with office management systems and procedures.
Perks & Benefits
- Competitive hourly wage with opportunities for growth.
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, and holidays).
- 401(k) retirement plan with company match.
- Employee discounts on vehicle purchases, parts, and service.
- Professional development and training opportunities.
- Supportive and collaborative work environment.
- Life insurance and disability benefits.
How to Apply
Interested candidates are encouraged to apply directly through our careers page. Please click on the application link below to submit your resume and cover letter, outlining your relevant experience and why you are a great fit for Paul Miller Ford. We look forward to reviewing your application!
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