About Company
Join a dynamic team committed to fostering career growth and operational excellence. At Career.supersecrets, we pride ourselves on connecting talent with opportunity and supporting our internal teams with robust administrative services. We recognize the pivotal role an organized and efficient office plays in our success, and we’re looking for a detail-oriented individual who thrives in a supportive environment. This part-time, flexible role offers the perfect balance, allowing you to contribute significantly to our daily operations while maintaining personal flexibility. Be part of a company that truly values your contribution to a seamless work environment.
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Job Description
Are you a highly organized, proactive, and adaptable individual looking for a meaningful part-time opportunity? Career.supersecrets is seeking a dedicated Office Assistant to join our team in Rutsiro, Western Province. This role offers flexible hours, allowing you to balance work with other commitments while making a significant impact on our daily operations. As an Office Assistant, you will be the backbone of our administrative functions, ensuring our office runs smoothly and efficiently. Your meticulous attention to detail and ability to manage multiple tasks will be crucial in supporting our team and maintaining a productive work environment.
In this role, you will handle a variety of administrative and clerical duties, ranging from managing incoming communications to organizing documents and supporting team members with various projects. We are looking for someone who is not only proficient in basic office software but also possesses strong interpersonal skills and a professional demeanor. The ideal candidate will be a self-starter, capable of working independently with minimal supervision, while also being a collaborative team player. This is a fantastic opportunity for someone who values flexibility and is eager to contribute to a company focused on professional development and operational excellence. If you are passionate about creating an organized and welcoming office atmosphere and thrive in a dynamic, supportive setting, we encourage you to apply. We believe in empowering our employees and fostering an environment where your contributions are recognized and valued. Come grow with Career.supersecrets!
Key Responsibilities
- Manage and direct incoming calls, emails, and correspondence in a professional and timely manner.
- Organize and maintain physical and electronic filing systems, ensuring accuracy and accessibility.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Prepare and edit documents, presentations, and reports using various office software.
- Assist with basic bookkeeping tasks, including expense tracking and invoice processing.
- Monitor and maintain office supplies inventory, placing orders as needed.
- Welcome visitors and clients, providing a positive and professional first impression.
- Support the team with various administrative projects and tasks as assigned.
- Ensure the office environment remains tidy, organized, and welcoming.
- Handle confidential information with discretion and integrity.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills in English and Kinyarwanda
- Strong organizational and time management abilities
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Professional demeanor and customer service orientation
Preferred Qualifications
- Previous experience in an office administrative or assistant role, preferably with flexible hours
- Familiarity with basic office equipment (printers, scanners, etc.)
- A diploma or certificate in Office Administration, Business Management, or a related field
- Experience with scheduling software or project management tools
Perks & Benefits
- Flexible part-time working hours
- Opportunity for professional development and training
- Supportive and collaborative work environment
- Contribution to meaningful projects
- Paid time off for holidays (prorated for part-time)
- Access to company resources and learning materials
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter outlining their suitability for this part-time, flexible role. Please highlight your experience with administrative tasks and your availability.
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