About Company
Seeking to thrive in a dynamic, supportive environment? Career.supersecrets connects talent with opportunity, specializing in creating pathways for professionals across various sectors. We pride ourselves on fostering growth and offering flexible work arrangements that empower our team members. Joining us means becoming part of a forward-thinking organization dedicated to operational excellence and client satisfaction. For an Office Assistant, this means a chance to significantly contribute to our daily rhythm, learn diverse administrative skills, and experience a truly collaborative workplace. We value diligence and a proactive approach.
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Job Description
Are you an organized, proactive individual seeking a flexible part-time opportunity to contribute meaningfully to a dynamic team? Career.supersecrets is on the lookout for a diligent Office Assistant to support our operations in Rutsiro, Western Province. This role is perfect for someone who thrives in a supportive environment, enjoys a variety of tasks, and values work-life balance. As our Office Assistant, you will be the backbone of our local office, ensuring smooth daily operations and providing essential administrative support that enables our recruitment specialists to focus on connecting top talent with leading companies. We are committed to fostering a workplace where every team member feels valued and empowered, and this position offers a unique chance to grow your administrative skills within the bustling human resources sector. We understand the importance of flexibility, and this part-time role is designed to accommodate various schedules while providing a consistent and engaging work experience. Join us and become an integral part of our mission to build successful careers and strengthen professional connections across Rwanda.
Key Responsibilities
- Manage incoming and outgoing communications, including phone calls, emails, and mail.
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist with scheduling appointments, meetings, and managing team calendars efficiently.
- Prepare, edit, and format various documents, reports, and presentations using office software.
- Support office inventory management, including monitoring stock levels and ordering supplies as needed.
- Greet visitors, clients, and candidates with professionalism and direct them appropriately.
- Handle basic bookkeeping tasks, petty cash management, and process expense reports.
- Provide general administrative support to the recruitment team to ensure smooth daily operations.
Required Skills
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Strong verbal and written communication skills in both English and Kinyarwanda.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Exceptional attention to detail and problem-solving abilities.
- Proactive, resourceful, and professional approach to all duties.
Preferred Qualifications
- Previous experience in an office administrative or support role.
- Familiarity with standard office equipment (e.g., printers, scanners, photocopiers).
- Basic understanding or interest in human resources or recruitment processes.
Perks & Benefits
- Flexible working hours tailored to support a healthy work-life balance.
- Opportunities for professional development and continuous skill enhancement.
- A supportive, inclusive, and collaborative team environment.
- Valuable exposure to the dynamic and impactful human resources industry.
- Competitive part-time compensation commensurate with experience and responsibilities.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your resume highlights relevant experience and skills. We look forward to reviewing your application!
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