About Company
Hofman Projectinrichting, with over five decades of expertise, stands as a premier provider of innovative and functional office interior solutions throughout the Netherlands. We are dedicated to transforming workspaces into environments that inspire productivity, foster collaboration, and reflect the unique identity of each client. Specializing in high-quality office furniture, sustainable design principles, and comprehensive project management, we partner with businesses to create bespoke interiors that enhance employee well-being and operational efficiency. Our success is built on a foundation of exceptional customer service, a commitment to sustainability, and a passionate team. At Hofman, we don’t just furnish offices; we craft experiences. Join our team and become part of a company that is continually shaping the future of modern work environments.
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Job Description
Hofman Projectinrichting is actively seeking a highly organized, enthusiastic, and personable Office Assistant to become an integral part of our vibrant team in Utrecht. This pivotal full-time role places you at the heart of our operations, serving as the first point of contact for clients, visitors, and vendors, and ensuring the seamless daily functioning of our office. You will be responsible for a wide spectrum of administrative duties, providing essential support to our sales, design, and project management teams. Your contribution will be crucial in maintaining an efficient, welcoming, and productive office atmosphere that aligns with our company’s reputation for excellence.
Your day-to-day responsibilities will be diverse and engaging, encompassing everything from meticulous calendar management and coordinating meetings to handling inbound and outbound communications with professionalism and grace. You will assist with preparing presentations, managing correspondence, organizing office supplies, and ensuring all office equipment is in optimal working order. This position is perfect for a detail-oriented individual who thrives in a fast-paced environment and possesses excellent problem-solving abilities. We are looking for someone proactive, who anticipates needs and takes initiative, contributing significantly to our operational efficiency and overall team success. You will have the opportunity to interact with various departments, gaining invaluable insight into the dynamic world of interior design and project realization. If you are eager to learn, grow, and contribute to a company that values its people and its mission, we encourage you to apply.
Key Responsibilities
- Manage the main reception area, greeting visitors and directing inquiries efficiently.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Maintain office supplies inventory, placing orders as needed and ensuring cost-effectiveness.
- Assist with scheduling appointments, meetings, and coordinating travel arrangements for staff.
- Organize and maintain physical and digital filing systems, ensuring accuracy and accessibility.
- Prepare documents, reports, and presentations using various office software.
- Support sales and design teams with administrative tasks, such as proposal preparation and client follow-up.
- Coordinate office events, team lunches, and other internal activities.
- Ensure office equipment (printers, copiers, etc.) is functional and troubleshoot minor issues.
- Contribute to maintaining a clean, organized, and professional office environment.
Required Skills
- Proven experience as an Office Assistant, Administrative Assistant, or similar role (minimum 1 year).
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills in both Dutch and English.
- High level of professionalism and discretion.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving aptitude.
Preferred Qualifications
- MBO diploma in Office Management, Business Administration, or a related field.
- Familiarity with CRM software (e.g., Salesforce) or project management tools.
- Experience in the interior design, furniture, or project management industry.
- A proactive and energetic approach to daily tasks.
Perks & Benefits
- Competitive salary with opportunities for growth.
- A dynamic and supportive work environment within a growing company.
- 25 vacation days per year (based on full-time employment).
- Pension scheme contribution.
- Opportunity to work with an inspiring team on diverse projects.
- Modern office space in Utrecht with excellent accessibility.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please include your CV and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!
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