About Company
Capita plc is a leading provider of business process outsourcing and professional services, partnering with clients across the private and public sectors to transform and deliver services. With over 50,000 dedicated colleagues across the UK, Europe, India, and South Africa, Capita works with an impressive roster of clients, from local government to major corporations, helping them to improve efficiency, reduce costs, and deliver better outcomes for their customers. Our mission is to create better outcomes for our clients and the communities we serve by combining human insight with technology. At Capita, we believe in fostering a diverse, inclusive, and supportive environment where every colleague can thrive, develop their skills, and contribute to our shared success. We pride ourselves on our collaborative culture, commitment to innovation, and our impact on millions of lives every day through the essential services we manage. Joining Capita means becoming part of an organisation that is constantly evolving, offering extensive opportunities for personal and professional growth within a dynamic and forward-thinking industry.
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Job Description
We are seeking a highly organised, proactive, and friendly Office Assistant to join our bustling London office. This vital role supports the smooth day-to-day operations of our office, ensuring that our colleagues have everything they need to perform at their best and that our visitors receive a warm welcome. As an Office Assistant, you will be the heart of our administrative functions, handling a diverse range of tasks that keep our environment efficient and productive. From managing supplies and coordinating meetings to greeting guests and assisting with general administrative duties, your contribution will directly impact our team’s success and overall office morale. This is an excellent opportunity for an individual with a keen eye for detail, exceptional communication skills, and a ‘can-do’ attitude who thrives in a fast-paced corporate setting. You will work closely with various departments, offering support and ensuring that our office remains a welcoming, organised, and professional space for everyone. We value a positive attitude, reliability, and a genuine desire to contribute to a collaborative team environment. If you are looking for a role where your organisational prowess and interpersonal skills are truly valued, and you wish to grow your career within a supportive and dynamic global company, we encourage you to apply.
Key Responsibilities
- Manage and maintain office supplies, ensuring adequate stock levels and placing orders as needed.
- Act as the first point of contact for visitors, greeting them warmly and directing them appropriately.
- Handle incoming and outgoing mail and deliveries, including courier services.
- Assist with scheduling and coordinating meetings, including room bookings and preparing meeting materials.
- Maintain the tidiness and organisation of common office areas, meeting rooms, and kitchen facilities.
- Provide administrative support to various departments, including data entry, filing, scanning, and document preparation.
- Assist with basic IT troubleshooting and liaise with IT support for more complex issues.
- Manage and update office directories and contact lists.
- Support event planning and coordination for internal company events.
- Process invoices, expenses, and other financial documents as required.
- Answer and direct phone calls, taking messages as necessary.
- Undertake other ad-hoc administrative duties as requested to support office operations.
Required Skills
- Proven experience in an administrative or office support role.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational and time management abilities with a keen eye for detail.
- Ability to multitask and prioritise effectively in a dynamic environment.
- A proactive, 'can-do' attitude and a willingness to learn.
- Exceptional interpersonal skills and a professional demeanour.
Preferred Qualifications
- Previous experience working in a large corporate environment.
- Familiarity with office management software or CRM systems.
- A levels or equivalent qualification.
- Ability to work independently as well as part of a team.
- Basic knowledge of health and safety procedures in an office setting.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous holiday allowance, with options to buy/sell.
- Pension scheme with company contributions.
- Access to a comprehensive flexible benefits platform, including health and wellbeing programmes.
- Learning and development opportunities to support career progression.
- Employee discounts on a wide range of retail, leisure, and lifestyle products and services.
- A supportive and inclusive work environment with a strong company culture.
- Modern office facilities in a central London location.
How to Apply
If you are ready to take on this exciting challenge and contribute to a leading global organisation, we encourage you to apply. Please click on the application link below to visit our careers page. Search for ‘Office Assistant’ or ‘Administrative Support’ roles in London and follow the instructions to submit your application. We look forward to receiving your application!
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