About Company
Ol Pejeta Conservancy is a non-profit wildlife conservancy situated in Laikipia County, Kenya, at the foothills of Mount Kenya. It stands as East Africa’s largest black rhino sanctuary and is globally recognized for its critical role in conservation, including being home to rescued chimpanzees and, historically, the last two northern white rhinos. Our mission extends beyond wildlife protection to fostering sustainable livelihoods for the communities surrounding the conservancy and promoting responsible tourism. We are a dynamic and passionate team committed to innovative conservation strategies, community development, and environmental education. Joining Ol Pejeta means becoming part of an impactful organization dedicated to safeguarding our planet’s natural heritage.
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Job Description
We are seeking a vibrant, organized, and exceptionally friendly Office Administrator to manage our reception desk and provide comprehensive administrative support at our Nanyuki office. As the first point of contact for visitors, partners, and staff, your warm demeanor and professional efficiency will be crucial in creating a welcoming and positive impression for Ol Pejeta Conservancy. This role is far more than just answering phones; it’s about being the central hub of our administrative operations, ensuring smooth day-to-day office functions that underpin our vital conservation work.
The ideal candidate will possess a genuine desire to assist others, coupled with strong organizational skills to manage multiple tasks effectively. You will be responsible for handling incoming communications, coordinating meetings, managing office supplies, and providing essential support to various departments. Your ability to maintain an orderly and professional reception area, handle inquiries with grace, and proactively address administrative needs will directly contribute to the productivity and collaborative spirit of our team. This position requires someone who thrives in a busy environment, is meticulous about details, and can represent Ol Pejeta’s values of dedication and excellence.
Beyond the daily administrative duties, this role offers an opportunity to be an integral part of an organization dedicated to a cause much larger than ourselves. You will indirectly support wildlife conservation and community empowerment by ensuring that our internal operations run seamlessly. We are looking for an individual who is not only proficient in administrative tasks but also brings enthusiasm, a problem-solving attitude, and a proactive approach to their work. If you are passionate about administration and eager to contribute your skills to a meaningful mission in a beautiful setting, we encourage you to apply.
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Key Responsibilities
- Serve as the primary point of contact at the reception desk, welcoming visitors, answering calls, and directing inquiries professionally and courteously.
- Manage incoming and outgoing correspondence, including mail, emails, and packages, ensuring timely distribution and dispatch.
- Maintain an organized and tidy reception area and general office space, reflecting Ol Pejeta’s professional image.
- Schedule and coordinate meetings, appointments, and conference room bookings for staff and external partners.
- Provide administrative support to various departments, including data entry, document preparation, and filing (both physical and digital).
- Monitor and manage office supply inventory, placing orders and ensuring adequate stock levels.
- Assist with basic HR administrative tasks, such as maintaining staff records and onboarding new employees.
- Process invoices, petty cash, and expense reports in coordination with the finance department.
- Organize travel arrangements and accommodation for staff members as required.
- Handle sensitive information with discretion and maintain strict confidentiality.
- Assist in organizing company events, workshops, and internal communications as needed.
Required Skills
- Proven experience as an Office Administrator, Receptionist, or in a similar administrative role (minimum 2 years).
- Exceptional interpersonal and communication skills (verbal and written) in English and Kiswahili.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Friendly, approachable, and professional demeanor with a customer-service mindset.
- Ability to work independently and as part of a team.
- High level of integrity and discretion in handling confidential information.
Preferred Qualifications
- Diploma or Certificate in Business Administration, Office Management, or a related field.
- Experience working in a non-profit, conservation, or tourism-related organization.
- Familiarity with office management software and systems.
- Basic accounting or bookkeeping knowledge.
Perks & Benefits
- Competitive salary and benefits package.
- Opportunity to work within a leading conservation organization in a beautiful environment.
- Professional development and training opportunities.
- A vibrant and supportive team culture.
- Contribution to a globally significant conservation mission.
How to Apply
If you are a highly organized, friendly, and proactive individual looking to make a significant contribution to a meaningful cause, we encourage you to apply. Please click on the link below to submit your application directly via email. Ensure your application includes a detailed CV and a cover letter outlining your suitability for the role.
