About Company
Deutsche Welthungerhilfe e.V. is one of the largest private aid organizations in Germany, independent of politics and religion. Since its establishment in 1962, it has been committed to a world without hunger and poverty, providing assistance from a single source: from rapid disaster relief to long-term development cooperation projects. Operating in numerous countries across Africa, Asia, and Latin America, Welthungerhilfe works with local partners to strengthen the resilience of communities and promote sustainable development. Our core areas of focus include food security, rural development, water, sanitation, and hygiene (WASH), and, crucially, education. We believe that access to quality education is a fundamental human right and a powerful tool for empowering individuals and communities to break the cycle of poverty. Through various educational initiatives, from primary schooling to vocational training and literacy programs, Welthungerhilfe strives to create opportunities and foster lasting change. Join our dedicated team in Bonn and contribute to a global mission that truly makes a difference in millions of lives.
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Job Description
As an NGO (Education) Administrator at Deutsche Welthungerhilfe, you will play a pivotal role in ensuring the efficient and effective implementation of our education-focused projects, primarily operating from our headquarters in Bonn. This position is central to the logistical, administrative, and communicative backbone of our educational initiatives, supporting program managers and project teams in Germany and abroad. You will be responsible for a diverse range of tasks, including the meticulous organization of project documentation, managing procurement processes for educational materials, and facilitating internal and external communication with project partners, beneficiaries, and stakeholders.
Your day-to-day responsibilities will involve coordinating travel arrangements for field staff, assisting with budget monitoring and financial reporting related to education projects, and maintaining comprehensive databases of project progress and outcomes. You will be instrumental in scheduling meetings, preparing presentations, and ensuring that all administrative tasks are executed in strict accordance with Welthungerhilfe’s operational guidelines and donor requirements. Furthermore, you will serve as a key point of contact for inquiries related to our education portfolio, offering crucial support to ensure that our programs run smoothly and achieve their intended impact.
This role requires a highly organized, proactive, and detail-oriented individual who is passionate about education and international development. You will work within a dynamic and multicultural environment, contributing directly to projects that aim to enhance access to quality learning opportunities for vulnerable populations worldwide. Your administrative expertise will directly support the strategic objectives of our education department, helping us to achieve our mission of empowering communities through knowledge and skills. If you are eager to apply your administrative talents to a cause that makes a tangible difference and thrive in a supportive team setting, we encourage you to apply. We are looking for someone who can not only manage tasks efficiently but also contribute positively to a collaborative and impactful work culture.
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Key Responsibilities
- Provide comprehensive administrative support to the Education Department and related projects.
- Manage project documentation, ensuring accuracy, completeness, and accessibility.
- Coordinate logistics, including travel arrangements, meeting schedules, and workshop organization.
- Assist with financial administration tasks such as budget tracking, expense reporting, and procurement processes for educational materials.
- Facilitate internal and external communication with project teams, partners, and stakeholders.
- Maintain and update project databases, ensuring data integrity and compliance with organizational standards.
- Prepare reports, presentations, and other communication materials as required.
- Act as a point of contact for general inquiries related to education projects.
- Ensure compliance with organizational policies, donor requirements, and local regulations.
Required Skills
- Proven administrative and organizational skills, with strong attention to detail.
- Excellent written and verbal communication skills in English and German (C1 level minimum).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Experience working in a fast-paced office environment, preferably within an NGO or international development context.
- Strong interpersonal skills and the ability to work effectively in a multicultural team.
- Basic understanding of financial administration and budget management principles.
Preferred Qualifications
- Bachelor's degree in Public Administration, Business Administration, Education, International Development, or a related field.
- Experience with project management software or enterprise resource planning (ERP) systems.
- Knowledge of humanitarian aid principles and development cooperation frameworks.
- Additional language skills (e.g., French, Spanish, Arabic) are an asset.
Perks & Benefits
- A meaningful and impactful role in a leading German non-profit organization.
- Opportunities for professional development and continuous learning.
- A supportive, diverse, and international work environment.
- Competitive salary aligned with the NGO sector standards.
- Flexible working hours and work-life balance initiatives.
- Company pension scheme and comprehensive health benefits.
- Generous annual leave allowance.
- Subsidized public transport ticket (JobTicket) for the Bonn area.
How to Apply
Interested candidates are invited to submit their application, including a cover letter and CV, through our official career portal. Please click on the application link below, navigate to the relevant vacancy, and follow the instructions to apply. We encourage you to highlight your experience in administrative support and your passion for education in your application.
