About Company
Bitou Local Municipality is dedicated to serving the vibrant community of Plettenberg Bay and its surrounding areas, fostering a thriving environment where residents and visitors alike can prosper. Our mission is to deliver efficient, effective, and sustainable municipal services, promote local economic development, and ensure sound governance through transparent and accountable processes. We are committed to upholding the highest standards of public service, engaging actively with our community, and continuously striving for innovation and improvement in all aspects of local government. Joining our team means becoming an integral part of shaping the future of one of South Africa’s most picturesque coastal regions, contributing directly to the well-being and progress of our cherished community. We value diversity, teamwork, and a shared commitment to public service excellence.
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Job Description
We are seeking a highly organised, detail-oriented, and proactive Municipal Administrator to join the dynamic team at Bitou Local Municipality. This crucial role provides comprehensive administrative support across various departments, ensuring the smooth and efficient operation of municipal services. As a Municipal Administrator, you will be instrumental in managing critical documentation, coordinating inter-departmental communications, and facilitating public interaction. Your ability to maintain meticulous records, handle confidential information with discretion, and adapt to the fast-paced demands of local government will be paramount. This hybrid role offers the flexibility of both on-site work within our Plettenberg Bay office, fostering collaborative team engagement and direct community interaction, combined with options for remote work as operational needs permit, promoting a healthy work-life balance. You will be at the heart of our operations, contributing to the efficient delivery of services that directly impact the lives of our residents. If you possess exceptional administrative skills, a passion for public service, and a desire to make a tangible difference in a beautiful coastal community, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative support to various municipal departments and officials, including scheduling, correspondence, and report preparation.
- Manage and maintain accurate municipal records, databases, and filing systems (both physical and digital) in compliance with regulatory standards.
- Coordinate and prepare agendas, minutes, and supporting documents for council meetings, committee meetings, and other official gatherings.
- Act as a central point of contact for internal and external inquiries, directing them appropriately and ensuring timely responses.
- Assist with budget preparation and monitoring, processing invoices, requisitions, and other financial documentation.
- Facilitate communication between departments, external stakeholders, and the public.
- Manage office supplies, equipment maintenance, and general office upkeep to ensure a functional working environment.
- Assist in the organisation and logistics of municipal events, public hearings, and community outreach programs.
- Ensure adherence to all municipal policies, procedures, and relevant legislative frameworks.
Required Skills
- Proven experience in an administrative or secretarial role, preferably within a public sector or government environment.
- Excellent written and verbal communication skills in English (Afrikaans and Xhosa proficiency would be advantageous).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and data management systems.
- Strong organizational skills with the ability to multitask, prioritise work, and meet deadlines effectively.
- Exceptional attention to detail and accuracy in all administrative tasks.
- Ability to handle confidential information with integrity and discretion.
- Strong problem-solving abilities and a proactive approach to task management.
Preferred Qualifications
- A National Diploma or Degree in Public Administration, Office Management, or a related field.
- Knowledge of local government legislation, policies, and procedures in South Africa.
- Experience with municipal specific software or ERP systems.
- Previous experience coordinating public meetings or community engagement initiatives.
- A valid South African driver's license.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive medical aid and pension fund contributions.
- Generous annual leave and sick leave provisions.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- The chance to contribute directly to community development in a beautiful location.
How to Apply
Interested candidates are invited to submit a detailed CV, accompanied by a cover letter outlining their suitability for this role. Please ensure your application highlights your relevant experience and qualifications. Click on the link below to apply for the job.
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