About Company
Career.supersecrets is dedicated to connecting exceptional talent with leading opportunities across various sectors. We pride ourselves on understanding both client needs and candidate aspirations, ensuring perfect matches that drive success. For a Logistics Documentation Clerk, this means joining a team where precision, efficiency, and a structured approach are highly valued. We empower our professionals to thrive in dynamic environments, contributing significantly to seamless operational flows. Come build your career with a partner committed to your growth and professional fulfillment.
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Job Description
This role is crucial for maintaining the integrity and efficiency of logistics operations. A Logistics Documentation Clerk at Career.supersecrets plays a pivotal role in ensuring that all goods, whether inbound or outbound, are meticulously documented, tracked, and compliant with relevant regulations. You will be at the heart of the supply chain, processing a high volume of paperwork, liaising with various stakeholders, and guaranteeing that every shipment moves smoothly from origin to destination without hitches caused by administrative oversight.
The ideal candidate will possess an unwavering attention to detail, strong organizational skills, and a proactive approach to problem-solving. Your day-to-day will involve handling shipping manifests, bills of lading, customs declarations, and other vital transportation documents. Accuracy is paramount, as errors can lead to costly delays, fines, and operational disruptions. You will also be responsible for data entry into our logistics management systems, maintaining digital records, and generating reports that provide insights into shipment statuses and potential bottlenecks.
Beyond the administrative tasks, this position requires excellent communication skills. You will frequently interact with internal teams such as warehouse staff, dispatchers, and sales representatives, as well as external partners including transporters, suppliers, and customs agents. The ability to clearly convey information, resolve discrepancies politely and efficiently, and foster strong working relationships is essential for success in this role.
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Career.supersecrets offers a dynamic work environment where your contributions are recognized and valued. We invest in our employees’ professional development, providing opportunities to enhance your skills in logistics management software, regulatory compliance, and international trade documentation. If you are a meticulous professional eager to contribute to a streamlined and efficient logistics operation, thrive in a fast-paced environment, and are looking for a role where your organizational prowess truly makes a difference, then we encourage you to apply. Join us in Nanyuki, Laikipia County, and become an integral part of a team that keeps the wheels of commerce turning. We are looking for someone who is not just a processor of documents, but a guardian of logistical precision.
Key Responsibilities
- Prepare and process shipping documents, including bills of lading, packing lists, commercial invoices, and customs declarations.
- Maintain accurate and up-to-date records of all inbound and outbound shipments in the logistics management system.
- Coordinate with internal departments (e.g., warehouse, procurement, sales) and external partners (e.g., transporters, customs brokers) to ensure smooth operations.
- Verify documentation for accuracy and compliance with relevant national and international shipping regulations.
- Track and trace shipments, providing updates to stakeholders as required.
- Resolve documentation discrepancies or issues promptly to avoid delays.
- Assist with inventory management documentation and reconciliation.
- Generate reports on logistics activities, shipment statuses, and documentation metrics.
Required Skills
- Proficiency in logistics documentation and administrative procedures.
- Excellent data entry skills and unwavering attention to detail.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Effective written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Certificate or Diploma in Logistics, Supply Chain Management, or a related field.
- Familiarity with Enterprise Resource Planning (ERP) or Logistics Management Systems (LMS).
- Basic knowledge of import/export regulations and customs procedures.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health insurance coverage.
- Opportunities for professional development and training.
- Paid time off and public holidays.
- Supportive and collaborative work environment.
How to Apply
Interested candidates are invited to click on the application link below to submit their resume and cover letter. Please ensure your application highlights your relevant experience and skills for this role.
