About Company
United Bank for Africa (UBA) Plc is a leading pan-African financial institution, offering banking services to over 25 million customers across 20 African countries and in the United Kingdom, the United States, France, and the UAE. With a rich history spanning over 70 years, UBA is committed to driving sustainable economic growth and fostering innovation. We pride ourselves on creating a dynamic and inclusive work environment where talent is nurtured, and employees are empowered to achieve their full potential, contributing to our mission of being a role model for African businesses.
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Job Description
At UBA, we believe in nurturing talent and providing a platform for growth. We are currently seeking a highly organized and detail-oriented Junior Secretary to join our dynamic corporate office in Ikeja, Lagos. This vital role is the backbone of our administrative support, primarily focusing on meticulous filing, comprehensive data management, and providing essential assistance to various departments within the bank.
This position is perfect for an ambitious, proactive, and exceptionally detail-oriented individual eager to kickstart their career in a fast-paced and professional corporate environment within the financial services industry. As a Junior Secretary, you will play a crucial part in ensuring the smooth daily operations of our office, maintaining an impeccable record-keeping system, and contributing significantly to a productive and efficient workflow. You will be entrusted with managing confidential information with the utmost discretion and integrity, upholding the high standards of privacy and compliance that are paramount in banking.
Your daily tasks will involve a blend of traditional secretarial duties and modern administrative support. Beyond the critical filing and document management, you will assist with scheduling, preparing correspondence, handling communication flows, and ensuring that our office remains a well-oiled machine. This isn’t just a filing role; it’s an unparalleled opportunity to immerse yourself in the intricacies of corporate administration, interact with diverse teams across different banking functions, and build a foundational career within a globally recognized and leading pan-African financial institution.
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We are looking for someone who takes immense pride in their work, demonstrates initiative in identifying and addressing administrative needs, possesses a keen eye for detail that borders on perfectionism, and has excellent verbal and written communication skills to handle internal and external queries efficiently and professionally. If you are passionate about organization, committed to accuracy, and ready to embark on a rewarding career path where your contributions are valued, then we encourage you to apply and become a part of the UBA success story.
Key Responsibilities
- Manage and organize physical and electronic filing systems, ensuring accuracy, consistency, and easy retrieval of documents.
- Perform scanning, photocopying, binding, and secure archiving of sensitive corporate documents.
- Assist with data entry and maintain various departmental databases, records, and contact lists with precision.
- Provide general administrative support, including answering incoming calls, taking accurate messages, and managing both internal and external correspondence.
- Schedule and coordinate meetings, appointments, and support logistical arrangements for corporate events or travel as needed.
- Prepare, format, and proofread basic documents, reports, presentations, and internal memos.
- Monitor and maintain office supplies inventory, initiating procurement requests to ensure adequate stock levels.
- Process incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
- Liaise professionally with internal departments, external clients, vendors, and other stakeholders.
- Ensure the corporate office environment is tidy, organized, and presentable at all times.
- Perform other clerical and administrative duties as assigned by senior staff and management.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail and unwavering accuracy in all administrative functions.
- Excellent verbal and written communication skills in English.
- Proven ability to handle confidential information with utmost discretion and integrity.
- Proactive, self-motivated, and capable of working both independently and collaboratively within a team.
- Basic understanding of modern office procedures, equipment, and administrative best practices.
Preferred Qualifications
- Ordinary National Diploma (OND) or Higher National Diploma (HND) in Business Administration, Office Technology Management, Secretarial Studies, or a related field.
- Previous internship or entry-level administrative experience (e.g., 6-12 months) in a corporate setting.
- Familiarity with document management systems or electronic record-keeping software.
- Basic knowledge of the financial services industry or corporate banking operations.
Perks & Benefits
- Competitive salary package commensurate with experience and industry standards.
- Comprehensive health insurance coverage for employees.
- Participation in a robust pension scheme.
- Generous paid time off and observance of public holidays.
- Excellent opportunities for professional development, training, and career advancement within a leading financial institution.
- Access to employee wellness programs and initiatives.
- A supportive, collaborative, and professional work environment focused on mutual growth.
How to Apply
Interested and qualified candidates are invited to submit their applications by clicking on the application link below. Please ensure your resume is up-to-date and clearly highlights your relevant skills, qualifications, and any prior experience. We look forward to reviewing your application!
