About Company
Are you passionate about the magic of filmmaking and eager to launch your career behind the scenes? Career.supersecrets offers a dynamic launchpad for aspiring talent in the creative industries. We’re not just a company; we’re a hub where ambitious individuals like you can gain invaluable hands-on experience, connect with industry veterans, and grow your professional network. Joining us means becoming part of a supportive team that champions fresh perspectives and innovative ideas, helping you shape the future of film in Dundee and beyond. Discover your potential with us.
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Job Description
Are you an organised, enthusiastic, and aspiring individual with a profound passion for film and television production? Career.supersecrets is seeking a dedicated Entry Level Film Production Coordinator to join our vibrant team in Dundee, Scotland. This is an unparalleled opportunity for someone eager to kickstart their career in the dynamic world of film, working on diverse projects ranging from independent features and documentaries to commercials and digital content that capture the essence of Scottish storytelling and beyond. As a Production Coordinator, you will serve as a crucial logistical linchpin, ensuring smooth operations from the initial stages of pre-production through to the intricate phases of shooting and post-production. You’ll work closely with producers, directors, and various department heads, gaining invaluable hands-on experience in nearly every facet of filmmaking. This role demands meticulous attention to detail, proactive problem-solving, and exemplary communication skills. You will be instrumental in managing complex schedules, tracking budgets, coordinating resources, and liaising with personnel, acting as a vital conduit between creative vision and practical execution. We are deeply committed to nurturing emerging talent, and this position offers a comprehensive learning curve, allowing you to develop a deep understanding of production workflows, adherence to industry standards, and the intricate nuances of bringing captivating stories to life on screen. Based in the heart of Dundee’s burgeoning creative scene, you’ll be immersed in a supportive, collaborative environment where innovation is actively encouraged, and every team member’s contribution is valued. We are specifically looking for an individual who is not afraid to roll up their sleeves, learn quickly, adapt to fast-paced environments, and contribute meaningfully to our exciting and diverse portfolio of projects. If you’re ready to embark on a fulfilling journey in film, eager to learn from experienced professionals, and committed to achieving excellence in every task, then we eagerly invite you to connect with us.
Key Responsibilities
- Assist in developing and meticulously managing production schedules, timelines, and critical deadlines.
- Coordinate all logistical aspects for shoots, including securing suitable locations, obtaining necessary permits, and arranging catering.
- Manage comprehensive travel arrangements and accommodations for cast and crew members, both local and international.
- Prepare and accurately distribute essential production documents such as call sheets, daily production reports, and shoot schedules.
- Provide vital assistance with budget tracking, meticulous expense reporting, and managing petty cash reconciliations.
- Serve as a primary point of contact for crew members, vendors, and external partners, ensuring clear communication channels.
- Organise and maintain detailed production files, digital databases, and physical assets, ensuring easy access and proper archiving.
- Support pre-production tasks including casting coordination, script breakdown analysis, and securing equipment rentals.
- Facilitate effective and consistent communication between various production departments to ensure cohesive teamwork.
- Ensure strict compliance with all health, safety, and regulatory guidelines on set and during all production activities.
- Assist in securing necessary releases, clearances, and copyright permissions for all production elements.
- Provide general administrative and operational support to the entire production team as and when required.
Required Skills
- Excellent organisational and superior time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work effectively and maintain composure under pressure, consistently meeting tight deadlines.
- A proactive attitude, strong initiative, and robust problem-solving skills.
- Eagerness to learn and adapt quickly in a dynamic, fast-paced production environment.
- Demonstrated interest and passion for film and media production.
Preferred Qualifications
- A degree or diploma in Film Production, Media Studies, or a related creative field.
- Previous experience (even volunteer or student projects) in a film or media production setting.
- Familiarity with project management software or scheduling tools such as Movie Magic Scheduling or Shotgun.
- Basic knowledge of health and safety protocols specific to a production environment.
- A valid UK driving license with access to a vehicle.
Perks & Benefits
- Competitive entry-level salary with regular performance reviews.
- Exceptional opportunity to work on exciting and diverse film and media projects.
- Dedicated mentorship and professional development opportunities.
- A highly collaborative, supportive, and inclusive team environment.
- Direct exposure to industry-leading professionals and creative talent.
- Access to exclusive professional networking events and industry workshops.
- Opportunities for flexible working arrangements where possible for non-set days.
- Comprehensive employee assistance program and wellbeing support.
How to Apply
To apply for this exciting Entry Level Film Production Coordinator position, please click on the link below. Ensure your application includes a compelling CV and a cover letter outlining your passion for film and how your skills align with this role.
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