About Company
Seeff Properties Krugersdorp is a leading real estate agency with a proud legacy of excellence in the West Rand property market. As an integral part of the wider Seeff national network, we pride ourselves on our deep local knowledge, unwavering professional integrity, and an unyielding commitment to delivering unparalleled service to our clients. Our dedicated team is driven by a passion for property and a heartfelt dedication to making dreams a reality, whether our clients are navigating the complexities of buying, selling, or renting properties. We foster a dynamic, collaborative, and supportive environment where innovation, ethical practices, and paramount client satisfaction are at the very heart of everything we do. Joining Seeff Properties Krugersdorp means becoming part of a respected brand synonymous with trust, expertise, and a strong sense of community engagement. We empower our staff to grow, excel, and contribute meaningfully to the vibrant local property landscape.
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Job Description
Are you an exceptionally organised, proactive, and discreet professional looking to provide indispensable support to a high-level executive in a fast-paced and dynamic environment? Seeff Properties Krugersdorp is seeking a highly experienced and dedicated Executive Personal Assistant to provide comprehensive administrative and executive support to our principal executive. This pivotal full-time role demands an individual with impeccable organisational skills, a keen eye for detail, and the innate ability to anticipate needs, manage multiple priorities seamlessly, and adapt quickly to changing demands within a thriving real estate setting. You will serve as the trusted right hand to our executive, meticulously managing their complex calendar, orchestrating intricate national and international travel arrangements, facilitating critical communications, and preparing high-stakes documents, reports, and presentations. Your proactive approach will ensure the executive’s day runs with maximum efficiency, allowing them to dedicate their focus to strategic initiatives, crucial client relationships, and business development that drive our success in the competitive real estate market. This is more than just an administrative role; it’s an opportunity to become an indispensable strategic partner, directly contributing to the operational excellence and overall success of our dynamic real estate agency. You will be entrusted with handling confidential and sensitive information with the utmost confidentiality and professionalism, acting as a gatekeeper and primary point of contact for internal and external stakeholders. We are looking for someone who thrives in a challenging yet immensely rewarding atmosphere, someone who is resourceful, takes initiative, possesses a polished professional demeanour, and demonstrates unwavering reliability and integrity. If you are ready to elevate your career and apply your extensive executive support expertise within a market-leading real estate brand that values dedication, excellence, and a commitment to service, we invite you to apply.
Key Responsibilities
- Provide comprehensive administrative support to the executive, including managing an intricate calendar, scheduling meetings, and coordinating appointments across various platforms.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and inquiries with professionalism and discretion.
- Organise and coordinate complex national and international travel arrangements, including flights, accommodation, itineraries, ground transport, and visa applications.
- Prepare, proofread, and edit correspondence, communications, presentations, proposals, and other documents, ensuring accuracy and strict adherence to company standards.
- Plan and execute meetings, conferences, and events, including agenda preparation, accurate minute-taking, logistical coordination, and follow-up on action items.
- Manage and process expense reports, invoices, and other financial documentation in a timely and accurate manner, ensuring compliance with company policies.
- Conduct thorough research, compile comprehensive data, and prepare detailed reports as required to support executive decision-making and strategic planning.
- Maintain highly organised physical and electronic filing systems, ensuring complete confidentiality, data security, and easy retrieval of information.
- Proactively anticipate the executive's needs and provide effective solutions, often independently and with minimal direction, demonstrating strong initiative.
- Handle highly confidential and sensitive information with the utmost integrity, discretion, and ethical responsibility.
- Assist with personal tasks or errands as required to ensure the executive's focus remains on core business objectives.
Required Skills
- Proven experience (minimum 4 years) as an Executive Assistant or Personal Assistant to senior management or C-suite executives.
- Exceptional organisational, planning, and time management skills with the ability to prioritise effectively in a demanding environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office management software.
- Superior written and verbal communication skills in English, with impeccable grammar, spelling, and professional etiquette.
- High level of discretion, professionalism, integrity, and the ability to maintain strict confidentiality.
- Strong interpersonal skills and the ability to build rapport with diverse individuals across all levels of the organisation and with external clients.
- Demonstrated ability to work independently, exercise excellent judgment, take initiative, and solve problems proactively.
- Proven experience with complex calendar management software and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A stable work history demonstrating reliability and commitment.
Preferred Qualifications
- A relevant tertiary qualification (Diploma or Degree) in Business Administration, Office Management, or a related field.
- Experience working specifically within the real estate, property development, or financial services industry.
- Knowledge of basic accounting principles for expense management and budget tracking.
- Proficiency in an additional South African language (e.g., Afrikaans, Zulu, Xhosa).
- Experience with CRM systems (e.g., Salesforce) and project management tools.
Perks & Benefits
- Competitive salary package commensurate with experience and contribution.
- Opportunities for continuous professional growth and development within a leading national real estate brand.
- A supportive, collaborative, and dynamic work environment.
- Access to industry-specific training, workshops, and ongoing learning opportunities.
- Contribution to a provident fund for your future financial security.
- Generous annual leave and observance of public holidays.
- Performance-based incentives and recognition for exceptional work.
- A chance to be part of a reputable company making a real impact in the community.
How to Apply
To apply for this exciting and pivotal opportunity, please click on the application link below. Ensure your comprehensive CV and a compelling cover letter, clearly outlining your executive support experience and why you are the ideal candidate for Seeff Properties Krugersdorp, are attached. We look forward to reviewing your application.
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