About Company
Historic Tours of America (HTA) is a leading provider of historically themed sightseeing tours and attractions in major cities across the United States, including San Diego. Our mission is to deliver an authentic, entertaining, and educational experience that allows guests to immerse themselves in the rich history and vibrant culture of their destination. In Old Town San Diego, we are renowned for our iconic Old Town Trolley Tours, which offer a unique journey through the city’s historic sites. We are committed to fostering a dynamic and supportive work environment where innovation, teamwork, and exceptional customer service are paramount. Join our dedicated team and contribute to making history exciting and accessible for thousands of visitors every day.
Advertisement
Job Description
Historic Tours of America is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our senior leadership team based in Old Town, San Diego. This pivotal role requires an individual with exceptional communication skills, impeccable attention to detail, and a proven ability to manage multiple priorities in a fast-paced environment. As the Executive Assistant, you will be the backbone of our executive operations, ensuring the seamless flow of information, managing complex calendars, and facilitating critical communications. You will play a crucial role in enhancing the efficiency and effectiveness of our senior leaders, allowing them to focus on strategic initiatives and the continued growth of our beloved tours and attractions. This is an unparalleled opportunity for a professional eager to contribute to a company deeply rooted in history and hospitality, right in the heart of San Diego’s most historic neighborhood. If you thrive on anticipating needs, solving problems before they arise, and maintaining a high level of confidentiality and professionalism, we encourage you to apply. Your contributions will directly impact our ability to deliver memorable experiences to our guests and maintain our position as a leader in the tourism industry.
Key Responsibilities
- Manage and maintain complex calendars, schedule meetings, appointments, and travel itineraries for senior leadership.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate internal and external meetings, ensuring all logistics are handled efficiently, including room setup, catering, and technology.
- Act as a primary point of contact for internal and external stakeholders, fielding calls and emails with professionalism and discretion.
- Conduct research, compile data, and prepare reports and summaries as requested by executives.
- Handle confidential information with the utmost integrity and discretion.
- Process expense reports, invoices, and other financial documentation in a timely manner.
- Assist with special projects and initiatives, providing administrative support where needed.
- Maintain an organized filing system for all executive documents, both physical and digital.
- Coordinate domestic travel arrangements, including flights, accommodation, and ground transportation.
Required Skills
- Minimum of 4 years of experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Strong written and verbal communication skills, with a professional and articulate demeanor.
- Proven ability to handle confidential information with discretion and integrity.
- High level of professionalism and strong interpersonal skills.
- Proactive problem-solver with a keen eye for detail and accuracy.
- Ability to work independently and collaboratively within a team environment.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience supporting multiple executives simultaneously.
- Familiarity with travel management systems and expense reporting software.
- Previous experience in the tourism, hospitality, or entertainment industry.
- Ability to adapt to changing priorities and work effectively under pressure.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, and holidays).
- 401(k) retirement plan with company match.
- Opportunities for professional development and career advancement.
- Employee discounts on Historic Tours of America attractions and tours.
- A vibrant and supportive work culture in a historic setting.
- Commuter benefits for public transportation.
How to Apply
Ready to support our leadership team and become an integral part of Historic Tours of America? We invite qualified candidates to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and demonstrates your passion for organization and excellence.
Advertisement
