About Company
ABB (ABBN: SIX Swiss Ex) is a leading global technology company that energizes the transformation of society and industry to achieve a more productive, sustainable future. By connecting software to its electrification, robotics, automation, and motion portfolio, ABB pushes the boundaries of technology to drive performance to new levels. With a history of excellence stretching back more than 130 years, ABB’s success is driven by 105,000 talented employees in over 100 countries. Our commitment to innovation, quality, and a sustainable future is at the core of everything we do. At ABB, you will be part of a diverse, global team, working on groundbreaking technologies that shape industries and cities, and contribute to a better world. We foster a culture of integrity, collaboration, and performance, where every individual’s contribution is valued and recognized.
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Job Description
As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the CEO’s operational efficiency and effectiveness, acting as a critical point of contact and a strategic partner. This highly visible position requires exceptional organizational skills, proactive anticipation of needs, and the ability to manage complex calendars, extensive travel, and high-level communications with utmost discretion and professionalism. You will be instrumental in facilitating smooth daily operations, managing confidential information with integrity, and supporting strategic initiatives that drive our company’s success. Your role extends beyond administrative duties; you will be expected to conduct research, prepare comprehensive reports and presentations, and coordinate with senior leadership across various functions and global locations. This is an unparalleled opportunity to work closely with top leadership in a dynamic, global technology company, contributing directly to strategic outcomes and experiencing the pulse of our organization. The ideal candidate will be a highly organized, detail-oriented, and resourceful professional who thrives in a fast-paced environment and possesses an unwavering commitment to excellence. Your ability to anticipate challenges, prioritize effectively, and maintain composure under pressure will be key to your success. You will also be entrusted with fostering positive internal and external relationships, representing the CEO’s office with a polished and professional demeanor. This role is not just about supporting an individual; it’s about enabling the strategic direction of a global leader.
Key Responsibilities
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and conferences, and ensuring timely preparation and necessary materials.
- Coordinate extensive domestic and international travel arrangements, including itineraries, visas, accommodation, and transportation, adapting quickly to last-minute changes.
- Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications (emails, calls), and responding professionally on behalf of the CEO when appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy, consistency, and alignment with company standards.
- Organize and prepare for executive and board meetings, including agenda development, material distribution, minute-taking, and tracking action items.
- Conduct research, compile data, and analyze information to support the CEO's decision-making and strategic initiatives.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Process expense reports, invoices, and other financial documents, ensuring compliance with company policies.
- Assist with special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability.
- Foster positive relationships with internal teams, external partners, and clients.
Required Skills
- Proven experience as an Executive Assistant supporting C-level executives for at least 6 years.
- Exceptional organizational and time management skills with a strong ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant collaboration tools.
- Superior written and verbal communication skills in English, with excellent grammar and proofreading abilities.
- High level of discretion, professionalism, and integrity when handling confidential information.
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Strong problem-solving skills and attention to detail.
- Ability to anticipate needs and act resourcefully.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proficiency in German and/or French, given the location in Switzerland.
- Experience working in a global, matrixed organization, preferably within the industrial technology or engineering sector.
- Familiarity with project management principles and tools.
- Demonstrated ability to manage multiple projects and priorities simultaneously.
Perks & Benefits
- Competitive salary and comprehensive benefits package, including health insurance and pension plan.
- Generous paid time off and flexible working arrangements (where possible).
- Opportunities for professional development and continuous learning within a global organization.
- A vibrant and inclusive work culture that values diversity and collaboration.
- Employee assistance programs and wellness initiatives.
- Subsidized public transport passes (where applicable).
- Access to cutting-edge technology and innovation projects.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We encourage you to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Only shortlisted candidates will be contacted.
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