About Company
Komani Lodge is a prominent and highly respected hospitality establishment situated in the heart of Komani (formerly Queenstown), Eastern Cape, South Africa. We are renowned for offering a blend of comfortable accommodation, state-of-the-art conference facilities, and versatile event hosting capabilities. Our dedication lies in providing unparalleled service, crafting truly memorable experiences for our diverse clientele, and actively contributing to the local tourism and business landscape. From intimate corporate gatherings and large-scale conferences to enchanting weddings and vibrant social celebrations, we manage every event with meticulous attention to detail, ensuring complete client satisfaction and a seamless experience. We foster an environment of creativity, professionalism, and teamwork.
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Job Description
We are seeking a highly motivated, creative, and detail-oriented Event Planner – Assistant Coordinator to join our dynamic events team at Komani Lodge. This is a pivotal role for an individual passionate about bringing visions to life and executing flawless events. As an Assistant Coordinator, you will provide comprehensive support to our Senior Event Planner, contributing significantly to the planning, execution, and post-event analysis of a wide array of events hosted at our esteemed venue. Your creative input will be invaluable in conceptualizing unique event themes, sourcing appropriate décor, coordinating with a diverse range of suppliers, meticulously managing timelines, and ensuring every facet of an event perfectly aligns with our clients’ aspirations and our lodge’s high standards of excellence.
This role demands an individual who can thrive in a fast-paced environment, possesses strong organizational skills, and has a keen aesthetic eye. From the initial client consultation and proposal development to the on-site coordination and final successful delivery, your creativity, problem-solving abilities, and commitment to outstanding service will be crucial. This position offers an excellent opportunity for significant professional growth within the vibrant hospitality and events sector, providing hands-on experience across various event types and client requirements. We are looking for someone eager to learn, proactive, dedicated to continuous improvement, and committed to creating unforgettable experiences that leave a lasting impression.
Key Responsibilities
- Assist the Senior Event Planner in all phases of event planning and execution, from initial conceptualization to post-event evaluation.
- Actively contribute creative ideas for event themes, décor, catering menus, entertainment options, and overall guest experience enhancements.
- Research, evaluate, and coordinate effectively with a variety of external vendors, including florists, caterers, audiovisual technicians, and entertainers, to ensure seamless service delivery.
- Develop, monitor, and manage detailed event timelines, checklists, and budgets under the guidance of the Senior Event Planner.
- Prepare comprehensive event proposals, contracts, and engaging presentations for prospective and current clients.
- Manage client communications, respond promptly to inquiries, and provide exceptional customer service throughout the entire planning process.
- Coordinate on-site event logistics, including setup, breakdown, registration, and proactive troubleshooting during events.
- Assist with the marketing and promotional efforts for events hosted at Komani Lodge, utilizing various platforms.
- Maintain accurate and up-to-date event records, databases, and conduct thorough post-event evaluations to identify areas for improvement.
- Ensure strict compliance with all health, safety, and venue specific regulations and protocols during event execution.
Required Skills
- Minimum of 18 months of proven experience in event coordination, hospitality, or a closely related field.
- Exceptional organizational skills and a demonstrated ability to manage time effectively, even under tight deadlines.
- Strong creative vision, a keen aesthetic sense, and an ability to translate concepts into reality.
- Excellent verbal and written communication skills in English, with a professional and engaging demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for proposals, reports, and presentations.
- Ability to work effectively under pressure, prioritize tasks, and manage multiple projects concurrently.
- Meticulous attention to detail and a proactive, problem-solving approach to planning.
- A strong customer-centric mindset with an unwavering commitment to delivering service excellence.
- Flexibility to work irregular hours, including evenings, weekends, and public holidays, as dictated by event schedules.
Preferred Qualifications
- A Diploma or Degree in Event Management, Hospitality Management, Marketing, Public Relations, or a related discipline.
- Prior experience with event management software or CRM systems.
- An established network and knowledge of local suppliers, vendors, and venues within the Eastern Cape region.
- Fluency in an additional South African official language.
- A portfolio showcasing previous creative projects, event concepts, or successful event executions.
Perks & Benefits
- Competitive salary package commensurate with experience and skills.
- Significant opportunities for professional growth and career advancement within the thriving hospitality industry.
- Access to industry-specific training programs, workshops, and continuous learning initiatives.
- Complimentary meals provided during working shifts.
- Exclusive employee discounts on various lodge services and amenities.
- A dynamic, collaborative, and supportive team environment.
- Opportunity to work on diverse and exciting events, enhancing your professional portfolio.
How to Apply
To apply for this exciting opportunity as an Event Planner – Assistant Coordinator at Komani Lodge, please submit your comprehensive CV, a compelling cover letter highlighting your creative experience and suitability for the role, and any relevant portfolio examples (if applicable) to the email address provided below. We eagerly await your application and look forward to discovering how your passion for events and creative flair can contribute to the continued success of Komani Lodge.
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