About Company
Dentsu Inc. is a global leader in advertising, marketing, and communications, headquartered in Tokyo, Japan. With a rich history spanning over a century, we are at the forefront of innovation, transforming brands and businesses through our integrated solutions across creative, media, and CXM (Customer Experience Management). We believe in the power of a diverse and inclusive workforce to drive groundbreaking work that shapes culture and impacts society. Our mission is to create ‘ideas that never sleep’ – innovative solutions that captivate audiences and deliver measurable results for our clients worldwide. Joining Dentsu means becoming part of a dynamic, forward-thinking team committed to excellence and continuous learning in a vibrant, international environment.
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Job Description
We are seeking a highly motivated and detail-oriented Event Experience Coordinator to join our dynamic team in Tokyo. This pivotal role is perfect for a creative professional passionate about crafting unforgettable live and virtual experiences that resonate with audiences and achieve client objectives. As an Event Experience Coordinator, you will play a crucial role in supporting the end-to-end planning, execution, and post-event analysis of a diverse portfolio of events, ranging from large-scale corporate conferences and brand activations to intimate client workshops and internal team gatherings. You will work closely with cross-functional teams, including creative, production, sales, and external vendors, to ensure seamless project delivery that exceeds expectations. This role offers an exciting opportunity to contribute to impactful projects for some of the world’s most recognizable brands, while growing your expertise in event management within a leading global agency environment. We are looking for someone who thrives in a fast-paced setting, possesses exceptional organizational skills, and has a keen eye for detail, ensuring every element of an event contributes to an outstanding overall experience.
Key Responsibilities
- Assist in the conceptualization, planning, and execution of various events (conferences, launches, workshops, virtual experiences) for Dentsu and its clients.
- Coordinate logistical aspects including venue selection, vendor management (catering, AV, staging, entertainment), transportation, and accommodation.
- Manage event timelines, budgets, and resource allocation to ensure projects stay on track and within financial parameters.
- Support the development of event collateral, including invitations, registration pages, presentations, and promotional materials.
- Facilitate communication and collaboration between internal teams, clients, and external partners throughout the event lifecycle.
- Oversee on-site event operations, providing hands-on support to ensure smooth execution and prompt resolution of any issues.
- Conduct post-event evaluations, gather feedback, and analyze data to measure success and identify areas for improvement.
- Maintain up-to-date knowledge of industry trends, technologies, and best practices in event management and experience design.
- Ensure all events comply with safety regulations, accessibility standards, and Dentsu's brand guidelines.
Required Skills
- 2+ years of experience in event coordination, project management, or a related field, preferably within an agency or corporate environment.
- Proven ability to manage multiple projects simultaneously, with excellent organizational and time-management skills.
- Strong communication and interpersonal skills, capable of interacting effectively with diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work effectively under pressure and adapt to changing priorities.
- Business-level proficiency in both Japanese and English (verbal and written).
Preferred Qualifications
- Bachelor's degree in Marketing, Communications, Hospitality Management, or a related discipline.
- Experience with virtual event platforms and hybrid event models.
- A track record of successfully contributing to large-scale events or high-profile brand activations.
- Familiarity with marketing automation and CRM tools.
- Certification in event management (e.g., CMP, CMM).
Perks & Benefits
- Comprehensive health insurance and wellness programs.
- Generous paid time off, including national holidays and personal leave.
- Opportunities for professional development and continuous learning.
- Access to a global network of industry leaders and innovators.
- Employee assistance programs and mental health support.
- Commuter benefits and potential for performance-based bonuses.
- Dynamic and inclusive work environment with opportunities for social events and team building.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We look forward to reviewing your qualifications and learning how you can contribute to our team at Dentsu Inc.
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