About Company
Enashipai Resort & Spa is a multi-award-winning luxury resort nestled on the picturesque shores of Lake Naivasha, Kenya. Renowned for its unparalleled hospitality, exquisite facilities, and unwavering commitment to creating memorable experiences, Enashipai offers a serene and vibrant escape for both leisure and business travelers. With state-of-the-art conference facilities, world-class dining, a rejuvenating spa, and a stunning natural environment, Enashipai stands as a premier destination for a wide array of events, including lavish weddings, productive corporate retreats, and bespoke special celebrations. Our dedicated team is passionately committed to delivering exceptional service and crafting unforgettable moments for every guest, solidifying our reputation as a leader in Kenya’s dynamic hospitality industry. We pride ourselves on our meticulous attention to detail, our embrace of local culture, and our continuous pursuit of excellence in all we do.
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Job Description
Are you a highly organized, creative, and enthusiastic individual with an unwavering passion for planning unforgettable events, particularly weddings? Enashipai Resort & Spa, a leading luxury destination in Naivasha, is actively seeking a dynamic and detail-oriented Event Coordinator – Wedding Planner (Assistant Role) to join our vibrant and dedicated events team. This is an exciting and unique opportunity for an aspiring professional to immerse themselves in the fast-paced and immensely rewarding world of event and wedding planning within a prestigious, award-winning resort setting. You will be instrumental in ensuring the flawless execution of diverse events, ranging from intimate gatherings and sophisticated corporate meetings to grand, fairytale weddings and festive celebrations.
As an assistant, you will play a crucial supporting role in the successful execution of a diverse range of events, with a significant focus on weddings. You will work closely with our Senior Event Coordinators and seasoned Wedding Planners, learning the intricate details of client management, precise vendor coordination, comprehensive logistical planning, and seamless on-site event execution. Your day-to-day will involve assisting with initial client consultations, diligently taking notes and understanding their unique vision, preparing detailed proposals that capture every element, managing intricate event timelines to ensure every deadline is met, and seamlessly coordinating with various internal departments such as culinary, banqueting, accommodation, and audiovisual services to guarantee a cohesive and harmonious experience. Furthermore, you will be actively involved in communicating with external vendors, securing competitive quotes, arranging crucial site visits, and ensuring all third-party services align perfectly with our meticulously crafted event plans. Your dedication and support will directly contribute to creating magical, stress-free, and truly unforgettable experiences for our cherished clients.
We are looking for someone who thrives under pressure, possesses exemplary communication skills, and has a keen eye for aesthetics and every minute detail. This role is perfect for an individual who is eager to learn, proactive, and passionate about turning dreams into reality, providing essential support that underpins successful events. You will gain invaluable hands-on experience in one of Kenya’s most sought-after event venues, contributing directly to the creation of magical moments for our guests and building a strong foundation for your long-term career in event management. If you are ready to kickstart your career in event management and wedding planning with a team that values creativity, dedication, and excellence, and you are committed to delivering exceptional service in every interaction, we encourage you to apply and become a part of the Enashipai family.
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Key Responsibilities
- Assist Senior Event Coordinators and Wedding Planners in all aspects of event and wedding planning, from initial inquiry to post-event follow-up.
- Support client consultations, diligently capturing requirements, preferences, and budgetary considerations.
- Prepare and organize detailed event proposals, contracts, and comprehensive event orders.
- Coordinate seamlessly with internal departments such as culinary, banqueting, housekeeping, and front office to ensure flawless event execution.
- Liaise effectively with external vendors (e.g., florists, photographers, entertainers, decorators) to confirm services, schedules, and deliverables.
- Help manage intricate event timelines, checklists, and project plans to ensure all deadlines are met efficiently.
- Assist with on-site event setup, coordination, and breakdown, providing hands-on support as needed to ensure smooth operations.
- Maintain accurate, organized, and confidential client files and event documentation.
- Conduct research on current event trends, innovative vendor options, and creative ideas to continually enhance our event offerings.
- Handle client inquiries and communications professionally, promptly, and with utmost courtesy.
- Support marketing efforts for the events department, including social media updates or content creation when required.
Required Skills
- Excellent organizational and multitasking abilities with a proven track record of managing competing priorities.
- Strong verbal and written communication skills in English, suitable for professional client and vendor interactions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation and data management.
- Exceptional attention to detail and a high degree of accuracy in all tasks.
- Ability to work effectively under pressure and manage multiple projects simultaneously in a fast-paced environment.
- Customer service-oriented mindset with a polite, professional, and empathetic demeanor.
- Proven problem-solving skills and a proactive, solutions-oriented approach to challenges.
- Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
- A genuine passion for events, hospitality, and creating memorable wedding experiences.
Preferred Qualifications
- Diploma or Bachelor's degree in Hospitality Management, Event Management, Marketing, Public Relations, or a related field.
- 6-12 months of progressive experience in event planning, hospitality, or customer service, preferably within a hotel, resort, or dedicated event management company.
- Knowledge of local event vendors, suppliers, and venues in Naivasha/Nakuru County.
- Familiarity with event management software or CRM systems.
- Additional language proficiency (e.g., Swahili) would be an advantage.
Perks & Benefits
- Competitive salary and opportunities for service charge distribution.
- Opportunity to work in a prestigious, multi-award-winning luxury resort with a strong brand reputation.
- Significant professional development and career growth opportunities within the vibrant hospitality industry.
- Complimentary meals on duty.
- Comprehensive health benefits package for eligible employees.
- A friendly, collaborative, and supportive team environment.
- Employee discounts on resort services including accommodation, dining, and spa treatments.
- Direct involvement in creating truly memorable and joyful experiences for clients.
How to Apply
Interested and qualified candidates are encouraged to apply for this exciting opportunity. Please ensure your application highlights your relevant experience, skills, and passion for event and wedding planning. Click on the link below to submit your application directly.
