About Company
Caritas Rwanda is a national humanitarian and development organization dedicated to serving the most vulnerable populations across Rwanda. Founded on principles of social justice, dignity, and compassion, we work tirelessly in partnership with local communities, government, and international partners to implement programs that address poverty, promote health, education, and peacebuilding, and foster sustainable development. Our initiatives span various sectors, including emergency relief, food security, WASH, health, social protection, and capacity building. In the Northern Province, Caritas Rwanda is actively involved in community empowerment projects, often necessitating local engagement and well-organized events to facilitate dialogue, training, and resource distribution. We are committed to creating a positive and lasting impact on the lives of Rwandans, fostering resilience and self-reliance within the communities we serve.
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Job Description
Caritas Rwanda is seeking a dynamic and highly organized Event Coordinator Assistant for a short-term contract to support our impactful community development initiatives in Burera, Northern Province. This vital role will involve assisting in the planning, coordination, and execution of various events, workshops, training sessions, and community gatherings designed to advance our mission. You will play a crucial part in ensuring the smooth operation of these engagements, contributing directly to the success of our programs aimed at improving livelihoods and social well-being in the region.
The Event Coordinator Assistant will work closely with our program teams and local partners, providing comprehensive logistical and administrative support. This position offers an excellent opportunity to gain hands-on experience in event management within a non-profit context, working alongside a dedicated team committed to making a tangible difference. If you are a proactive problem-solver with a keen eye for detail, excellent communication skills, and a passion for community development, we encourage you to apply. This contract role is ideal for someone looking to contribute their skills to meaningful work and build their portfolio in event coordination and humanitarian aid. The successful candidate will navigate diverse cultural contexts, manage multiple tasks efficiently, and demonstrate a strong commitment to Caritas Rwanda’s values.
Key Responsibilities
- Assist in the planning, preparation, and execution of community events, workshops, and meetings in Burera District.
- Coordinate logistics including venue booking, equipment setup, transportation, and catering arrangements.
- Manage event registration processes, attendee communication, and material distribution.
- Support the development and distribution of event promotional materials.
- Maintain detailed records of event budgets, expenditures, and participant feedback.
- Work collaboratively with Caritas Rwanda staff, local partners, and community leaders to ensure event success.
- Provide on-site support during events, troubleshooting any issues that may arise.
- Prepare post-event reports summarizing activities, attendance, and outcomes.
Required Skills
- Proven organizational and time management skills
- Excellent verbal and written communication in Kinyarwanda and English (French is a plus)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team in a fast-paced environment
- Strong problem-solving abilities and attention to detail
- Demonstrated ability to interact professionally with diverse stakeholders
Preferred Qualifications
- Diploma or Bachelor’s degree in Event Management, Public Relations, Communications, Social Sciences, or a related field.
- At least 1 year of experience in event coordination or administrative support, preferably within a non-profit or community-focused organization.
- Familiarity with the socio-cultural context of Northern Province, particularly Burera District.
- Experience with volunteer management or community mobilization.
Perks & Benefits
- Opportunity to contribute to meaningful community development projects.
- Gain valuable experience in event management within a leading humanitarian organization.
- Work in a supportive and collaborative team environment.
- Professional development opportunities and skill enhancement.
- Contribution to a cause with tangible impact on vulnerable populations.
How to Apply
Interested candidates are invited to submit their application, including a cover letter and a detailed Curriculum Vitae. Please ensure your application highlights your relevant experience and why you are a good fit for this role. Click on the link below to apply for the job.
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