About Company
IMBARAGA (Rwanda Farmers’ Federation) is a leading national farmers’ organization in Rwanda, dedicated to empowering farmers and promoting sustainable agricultural practices. Established with the vision to advocate for farmers’ rights, enhance productivity, and improve livelihoods, IMBARAGA works tirelessly across all districts of Rwanda, including the Eastern Province. Our activities encompass advocacy, capacity building, technical support, and facilitating access to markets for our members. We frequently organize workshops, training sessions, community gatherings, and larger national events to connect farmers, share knowledge, and engage with stakeholders. These events are crucial for our mission, fostering collaboration and disseminating vital information. Joining IMBARAGA means becoming part of a passionate team committed to making a tangible difference in the lives of Rwandan farmers and contributing to the nation’s agricultural development.
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Job Description
Are you a highly organized, enthusiastic, and service-oriented individual looking to gain valuable experience in event management and hospitality? IMBARAGA is seeking a dedicated Event Assistant for a temporary contract to support our various events and gatherings in the Gatsibo District, Eastern Province. This is a dynamic role perfect for someone eager to dive into the practical aspects of event coordination, guest services, and logistical support within a non-profit, community-focused environment. You will play a crucial role in ensuring the smooth execution of workshops, training sessions, farmer forums, and other community engagement activities that are central to our mission. This position requires a proactive individual who can anticipate needs, solve problems efficiently, and maintain a high level of professionalism and guest satisfaction. From setting up event spaces to assisting with participant registration, managing supplies, and ensuring a welcoming atmosphere, your contribution will directly impact the success of our outreach efforts. This temporary contract offers an excellent opportunity to develop hands-on skills in event planning, hospitality management, and stakeholder engagement, while contributing to the vital work of supporting Rwandan farmers and the broader agricultural community.
Key Responsibilities
- Assist in the planning and execution of various events, workshops, and meetings, ensuring they run smoothly and professionally.
- Prepare event venues, including setting up furniture, equipment, and presentation materials according to event specifications.
- Manage participant registration, welcome guests, and provide clear directions and information.
- Coordinate with catering services and manage food and beverage distribution during events, ensuring hygiene and timely service.
- Handle logistical arrangements such as transportation, accommodation (if applicable), and materials distribution.
- Serve as a primary point of contact for attendees, addressing inquiries and resolving minor issues promptly and courteously.
- Support the procurement and management of event supplies and materials.
- Maintain a high standard of cleanliness and organization in event spaces before, during, and after events.
- Assist with post-event activities, including dismantling equipment, cleanup, and inventory of remaining materials.
- Collaborate effectively with the IMBARAGA team and external partners to ensure seamless event delivery.
Required Skills
- Proven organizational and time management skills with an ability to multitask.
- Excellent interpersonal and communication skills (verbal and written).
- Strong customer service orientation and a professional demeanor.
- Ability to work effectively both independently and as part of a team.
- Proficiency in Kinyarwanda and English (oral and written).
- Basic computer literacy (MS Office Suite: Word, Excel, PowerPoint).
Preferred Qualifications
- Diploma or Certificate in Hospitality Management, Event Management, Public Relations, or a related field.
- Prior experience (even voluntary) in event support, hospitality, or customer service roles.
- Familiarity with the agricultural sector or non-profit work in Rwanda.
- Ability to work flexible hours, including some evenings and weekends, as dictated by event schedules.
Perks & Benefits
- Opportunity to contribute to impactful community development work.
- Valuable hands-on experience in event management and hospitality.
- Professional development and networking opportunities within the agricultural sector.
- A dynamic and supportive team environment.
- Meal allowance during event days.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your application highlights your relevant experience and enthusiasm for this temporary role. We look forward to reviewing your qualifications.
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