About Company
Thika Greens Hotel is a premier hospitality destination nestled in the serene landscapes of Thika, Kiambu County. Renowned for its luxurious accommodations, championship golf course, and exceptional dining experiences, we pride ourselves on delivering unparalleled service to our guests. Beyond leisure, Thika Greens Hotel boasts state-of-the-art conference and event facilities, making it a sought-after venue for corporate meetings, seminars, workshops, and social gatherings. Our commitment to excellence extends to every event we host, ensuring seamless execution and memorable experiences for all attendees. We are a dynamic team passionate about hospitality and dedicated to upholding the highest standards of service.
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Job Description
We are seeking a highly motivated and detail-oriented Event Assistant – Conference Planner to join our vibrant team on a temporary contract basis. This role is ideal for an individual with a passion for event management, keen organizational skills, and a desire to contribute to the successful execution of conferences, meetings, and various corporate events hosted at Thika Greens Hotel. As an Event Assistant, you will play a crucial role in supporting our events team across all phases of event planning and delivery. From initial client consultations and proposal development to on-site coordination and post-event follow-up, you will be instrumental in ensuring that every event runs smoothly and exceeds client expectations. This temporary position offers a fantastic opportunity to gain hands-on experience in a fast-paced hospitality environment, work with diverse clients, and contribute to the prestige of one of Thika’s leading hotels. If you are an enthusiastic individual looking to apply your event planning skills and grow within the hospitality sector, we encourage you to apply. This role requires flexibility, excellent communication, and a proactive approach to problem-solving, all while maintaining the high standards of service synonymous with Thika Greens Hotel. Your dedication will directly impact our clients’ satisfaction and our reputation as a premier event venue.
Key Responsibilities
- Assist the Events Manager in planning, organizing, and executing a diverse range of conferences, meetings, and corporate events.
- Coordinate with internal departments (catering, audiovisual, reservations) and external vendors to ensure all event requirements are met.
- Prepare event proposals, contracts, and detailed event orders (BEOs) accurately and promptly.
- Manage client communication, addressing inquiries, and providing timely updates before, during, and after events.
- Conduct site inspections and walk-throughs with clients to showcase event spaces and facilities.
- Oversee event setup and breakdown, ensuring all arrangements adhere to client specifications and hotel standards.
- Provide on-site support during events, troubleshooting any issues and ensuring a seamless experience for organizers and attendees.
- Maintain accurate records of event details, expenses, and client feedback for post-event analysis.
- Assist with marketing and promotional activities for conference facilities as needed.
- Handle administrative duties related to event planning, including data entry, filing, and scheduling meetings.
Required Skills
- Proven experience in event coordination or a similar role, preferably within the hospitality industry.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong verbal and written communication skills in English, with excellent interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team in a fast-paced environment.
- Problem-solving aptitude and ability to remain calm under pressure.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
Preferred Qualifications
- Diploma or Bachelor's degree in Hospitality Management, Event Management, Public Relations, or a related field.
- Familiarity with event management software (e.g., Caterease, Delphi, Ungerboeck).
- Knowledge of local vendors and event services in the Thika / Kiambu County area.
- Previous experience working in a hotel or conference center environment.
Perks & Benefits
- Competitive temporary contract salary.
- Opportunity to work in a reputable and well-established hotel.
- Hands-on experience in diverse event planning and execution.
- Professional development and networking opportunities within the hospitality industry.
- Complimentary meals during shifts when events are active.
- Supportive and collaborative team environment.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this temporary event assistant – conference planner role. We look forward to reviewing your application.
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