About Company
Is your meticulous nature and passion for financial precision ready for a new challenge? At Career.supersecrets, we champion a supportive environment where your organisational skills directly contribute to our operational excellence. We are a dynamic firm experiencing exciting growth, committed to fostering a culture of clarity, efficiency, and professional development. For a Billing Coordinator, this means direct impact, opportunities to streamline processes, and working alongside a dedicated team that values accuracy and proactive problem-solving. Join us and play a pivotal role in ensuring our financial operations run seamlessly, enabling our continued success and empowering your career trajectory.
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Job Description
Career.supersecrets is seeking a highly organised and detail-oriented Billing Coordinator to join our vibrant team in London. This is an immediate start, full-time position offering a fantastic opportunity for an individual with a keen eye for detail and a passion for accurate financial administration. As a Billing Coordinator, you will be instrumental in managing our entire billing processes, ensuring timely and precise invoicing, and maintaining strong client relationships through meticulous financial communication. You will be at the heart of our financial operations, playing a critical role in the smooth flow of our revenue cycle.
You will be responsible for the full billing lifecycle, from generating and distributing invoices across various client accounts to managing payment schedules, reconciling statements, and proactively resolving any billing discrepancies. This involves close collaboration with our sales, project management, and finance departments to ensure all services rendered are accurately captured and billed according to contractual agreements. Exceptional numerical accuracy, strong analytical skills, and the ability to communicate complex financial information clearly and concisely, both internally and externally, are paramount. You’ll regularly interact with clients to address queries, provide statements, and ensure their understanding of billing practices, acting as a key point of contact for all invoicing matters.
Working closely with our finance and client services teams, you will not only execute current processes but also identify opportunities for improvement, contributing directly to the optimisation of our revenue cycle and the enhancement of client satisfaction. We are looking for someone who is proactive, can work independently while also thriving in a collaborative environment, and possesses a solid understanding of billing best practices. The ideal candidate will be adept at using modern accounting software, such as Xero or QuickBooks, and possess intermediate to advanced Excel skills for reporting and analysis. This role is perfect for a professional eager to take ownership of their responsibilities, contribute to significant process improvements, and grow their career within a supportive and forward-thinking organisation. If you are ready to apply your expertise in a role where precision, efficiency, and client focus are highly valued, and you thrive in a fast-paced setting, we encourage you to apply and become a vital part of our continued success.
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Key Responsibilities
- Manage the end-to-end billing process, including invoice generation, distribution, and tracking.
- Reconcile customer accounts, resolve billing discrepancies, and process adjustments as needed.
- Collaborate with internal departments (Sales, Project Management, Finance) to ensure accurate and timely invoicing.
- Respond to client billing inquiries and provide clear, professional explanations and support.
- Maintain accurate billing records and client information in the accounting system.
- Assist with month-end closing procedures related to billing and accounts receivable.
- Monitor accounts receivable to identify and escalate overdue accounts.
- Contribute to the continuous improvement of billing processes and procedures.
- Prepare various billing reports and analyses for management.
Required Skills
- Proven experience as a Billing Coordinator or in a similar financial administration role.
- Excellent attention to detail and high level of accuracy.
- Strong numerical and analytical skills.
- Proficiency in accounting software (e.g., Xero, QuickBooks, Sage).
- Intermediate to advanced Microsoft Excel skills.
- Exceptional communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Strong organisational and time management abilities.
- Problem-solving aptitude.
Preferred Qualifications
- A-levels or equivalent in a relevant field (e.g., Business, Finance, Accounting).
- Relevant professional certification (e.g., AAT, CICM) or working towards one.
- Experience with process improvement initiatives.
- Familiarity with CRM systems.
Perks & Benefits
- Competitive salary package.
- 25 days annual leave plus bank holidays.
- Company pension scheme.
- Opportunities for professional development and training.
- Vibrant and supportive office environment.
- Employee assistance program.
- Regular social events and team building activities.
How to Apply
If you are a meticulous and proactive Billing Coordinator ready to make an immediate impact, we encourage you to apply today! Please click on the link below to submit your application directly to Career.supersecrets. We look forward to reviewing your qualifications.
