About Company
Career.supersecrets is seeking a detail-oriented Billing Coordinator to join a dynamic team in London. Our mission is to connect exceptional talent with leading opportunities, fostering growth and success for both individuals and organizations. We pride ourselves on a collaborative culture, valuing precision, integrity, and proactive problem-solving – qualities essential for this role. For a Billing Coordinator, we offer an environment where your expertise directly contributes to our operational efficiency and client satisfaction, providing stability and professional development in a supportive setting.
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Job Description
Join Career.supersecrets, a forward-thinking recruitment firm dedicated to connecting top talent with exceptional opportunities across London. We are urgently seeking a meticulous and proactive Full-Time Billing Coordinator to strengthen our finance team. This immediate-start position is pivotal in ensuring the smooth and accurate processing of client invoices, managing accounts receivable, and maintaining robust financial records. As a Billing Coordinator, you will be an integral part of our operational success, directly supporting our consultants and contributing to our reputation for efficiency and reliability.
This role demands a high degree of accuracy and a proactive approach to problem-solving. You will be responsible for a wide range of billing activities, from generating invoices to reconciling discrepancies and liaising with clients regarding payment status. Your ability to maintain detailed records and ensure compliance with financial regulations will be crucial. We are looking for an individual with a keen eye for detail, excellent organizational skills, and a strong understanding of billing processes, ready to thrive in a fast-paced environment. If you are committed to accuracy, possess strong communication skills, and are eager to make an immediate impact within a supportive and growing organization, we encourage you to apply and become a vital part of our continued success.
Key Responsibilities
- Generate and distribute accurate client invoices in a timely manner, adhering to company billing cycles and client-specific requirements.
- Monitor accounts receivable to ensure prompt payment and follow up on overdue accounts through professional communication.
- Resolve billing discrepancies and customer queries efficiently and effectively, collaborating with internal teams as needed.
- Maintain precise and up-to-date billing records, ensuring all financial transactions are accurately documented.
- Perform regular reconciliation of billing data against contracts and financial statements.
- Assist with month-end closing procedures related to billing and accounts receivable.
- Prepare and analyse various billing reports for management, providing insights into billing trends and outstanding balances.
- Ensure strict compliance with financial policies, procedures, and relevant regulatory requirements.
- Support the finance department with ad-hoc administrative tasks and projects as required.
Required Skills
- Proven experience as a Billing Coordinator or in a similar finance/accounting role.
- Proficiency in accounting software (e.g., Xero, QuickBooks) and MS Office Suite, particularly advanced Excel skills.
- Strong understanding of billing procedures and accounts receivable principles.
- Exceptional attention to detail and accuracy in data entry and financial record-keeping.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Strong verbal and written communication skills for effective client and internal team interaction.
Preferred Qualifications
- AAT qualification or a degree in Finance, Accounting, or a related field.
- Experience within the recruitment or professional services industry.
- Familiarity with CRM systems and their integration with billing processes.
- Demonstrated problem-solving capabilities and a proactive approach to challenges.
Perks & Benefits
- Competitive annual salary with performance-based reviews.
- Comprehensive pension scheme.
- Generous annual leave allowance starting at 25 days plus bank holidays.
- Opportunities for professional development and continuous learning.
- Vibrant and collaborative office environment in the heart of London.
- Regular team social events and activities.
- Access to an employee assistance program for well-being support.
How to Apply
To apply for this exciting Billing Coordinator role, please click on the application link below. We encourage you to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this immediate-start position. We look forward to reviewing your application.
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