About Company
Ready for a dynamic start? Career.supersecrets is a rapidly growing recruitment partner dedicated to connecting top talent with exceptional opportunities across various sectors in Rwanda. We pride ourselves on fostering diverse and inclusive workplaces where every team member can thrive. Our mission is to empower professionals and organizations to achieve their full potential, ensuring a seamless and supportive hiring journey for both candidates and clients. Join a team where your organizational skills directly contribute to our collective success and operational excellence. We’re looking for someone who can hit the ground running!
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Job Description
This is an urgent call for a highly motivated and organized Administrative Assistant to join a thriving team in Rubavu, Western Province, with an immediate start. We are seeking a proactive individual who can seamlessly manage day-to-day office operations, provide crucial support to management, and ensure the smooth running of our fast-paced environment. This role is perfect for someone who excels at multitasking, possesses strong communication skills, and is eager to take initiative. You will be at the heart of our operations, playing a pivotal role in maintaining efficiency and contributing to a positive workplace culture. If you are detail-oriented, adaptable, and ready to make an immediate impact, we encourage you to apply. This position offers a fantastic opportunity to become an indispensable part of a dynamic organization, where your contributions are valued and your professional growth is supported.
Key Responsibilities
- Manage and direct incoming calls, emails, and correspondence, ensuring timely and professional responses.
- Organize and schedule meetings, appointments, and travel arrangements for management and staff.
- Prepare and edit documents, reports, presentations, and other communications.
- Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of information.
- Handle office supplies inventory, placing orders when necessary, and ensuring the office is well-stocked.
- Coordinate office events, team gatherings, and special projects as required.
- Provide general administrative support to various departments, assisting with data entry and record-keeping.
- Assist in budget management and tracking expenses, processing invoices and reimbursements.
- Act as a primary point of contact for internal and external stakeholders, representing the company professionally.
- Ensure compliance with office policies and procedures.
Required Skills
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational and planning skills with exceptional attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- High degree of discretion and ability to handle confidential information.
- Problem-solving attitude with the ability to take initiative.
Preferred Qualifications
- Diploma or degree in Business Administration, Office Management, or a related field.
- Experience with office management software (e.g., QuickBooks, specific CRM).
- Fluency in Kinyarwanda or French is a significant plus.
- Previous experience working in a recruitment or service-oriented environment.
Perks & Benefits
- Competitive salary package.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
- Health insurance benefits.
- Paid time off and holidays.
- Modern office facilities in a vibrant location.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and demonstrates your suitability for an immediate start in this fast-paced role. We look forward to reviewing your application!
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