About Company
COOPAC Ltd. (Coopérative des Planteurs de Café de Rutsiro) is a distinguished coffee cooperative located in the scenic Rutsiro District of Rwanda’s Western Province. Established with a vision to empower local coffee farmers, COOPAC Ltd. has grown into a beacon of quality and community development. We are dedicated to producing high-quality Rwandan coffee, sustainably sourced and meticulously processed, which has gained international recognition for its unique flavor profiles. Beyond our commitment to exceptional coffee, COOPAC Ltd. plays a pivotal role in improving the livelihoods of our members, providing essential technical support, facilitating access to fair markets, and fostering sustainable farming practices that protect our environment. Our operations are deeply rooted in the community, reflecting our core values of transparency, solidarity, and environmental stewardship. We believe in nurturing talent from within our community and providing opportunities for individuals to grow alongside our cooperative, contributing to both local economic development and the global specialty coffee market.
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Job Description
Are you a highly organized, proactive, and detail-oriented individual looking to launch your career in a dynamic and supportive environment? COOPAC Ltd., a leading coffee cooperative in Rutsiro, is seeking an enthusiastic Administrative Assistant with a primary focus on Office Scheduling to join our dedicated team. This is an excellent entry-level opportunity for someone eager to learn the foundational aspects of office administration and contribute significantly to the smooth running of our daily operations. As our Administrative Assistant, you will be the linchpin in managing our office calendar, meticulously coordinating meetings, appointments, and internal/external events, ensuring that our team operates efficiently and effectively. You will play a critical role in maintaining clear communication channels, both internally among various departments and externally with our partners and stakeholders. This position offers a unique chance to gain hands-on experience in a vibrant agricultural cooperative, working alongside passionate professionals who are making a real difference in the lives of coffee farmers and the quality of Rwandan coffee. We value initiative, a positive attitude, and a strong willingness to learn and grow within our organization. If you are ready to embark on a rewarding career path and contribute to a mission-driven organization that impacts countless lives, we encourage you to apply and become an integral part of our success story.
Key Responsibilities
- Manage and maintain the cooperative's office calendar, scheduling meetings, appointments, and events for management and staff.
- Coordinate logistics for internal and external meetings, including room bookings, catering, and necessary equipment setup.
- Act as the primary point of contact for scheduling inquiries, managing conflicts, and communicating changes promptly and professionally.
- Prepare and distribute meeting agendas, minutes, and related documents.
- Assist in organizing and coordinating travel arrangements for staff as needed.
- Handle incoming and outgoing communications, including phone calls, emails, and correspondence, directing them to the appropriate personnel.
- Maintain an organized filing system, both physical and digital, ensuring easy retrieval of documents.
- Order and maintain office supplies inventory, ensuring adequate stock levels.
- Provide general administrative support to various departments as required, fostering a collaborative work environment.
- Contribute to maintaining a welcoming and efficient office environment.
Required Skills
- Excellent organizational and time management skills
- Strong verbal and written communication abilities in English and Kinyarwanda
- Proficiency in basic computer applications (e.g., Microsoft Office Suite – Word, Excel, Outlook)
- Exceptional attention to detail and accuracy
- Ability to prioritize tasks and manage multiple responsibilities effectively
- Proactive and self-motivated with a strong work ethic
- A positive attitude and willingness to learn and adapt
- Ability to maintain confidentiality and handle sensitive information with discretion
Preferred Qualifications
- High school diploma or equivalent; a post-secondary certificate or diploma in administration is a plus
- Basic knowledge of scheduling software or calendar management tools
- Some prior experience in an office environment, even through internships or volunteer work
- Familiarity with the Rutsiro District and local community
Perks & Benefits
- Opportunities for professional development and training
- A supportive and collaborative work environment
- Contribution to a socially responsible and impactful organization
- Health insurance benefits
- Paid time off and public holidays
- Opportunity to learn about the specialty coffee industry
How to Apply
To apply for this exciting entry-level opportunity, please click on the application link below. Ensure your application includes a detailed CV and a cover letter outlining your interest in the role and how your skills align with our needs. We look forward to reviewing your application.
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