About Company
Tsitsikamma Wood Products is a well-established and respected leader in sustainable timber processing and manufacturing in the picturesque Tsitsikamma region of the Eastern Cape, South Africa. For over two decades, we’ve been dedicated to producing high-quality, responsibly sourced wood products, serving both local and international markets. Our commitment extends beyond exceptional craftsmanship; we pride ourselves on fostering a collaborative and supportive work environment, investing in our people, and contributing positively to our community and the environment. We believe in innovation, efficiency, and maintaining strong relationships with our suppliers, customers, and our valued team members. Joining Tsitsikamma Wood Products means becoming part of a legacy of excellence and sustainable growth, contributing to a vital industry, and working amidst the natural beauty of the Tsitsikamma forest.
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Job Description
We are seeking a highly organised, proactive, and detail-oriented Administrative Assistant to join our dynamic team in a hybrid work model. This pivotal role will be based primarily at our Storms River office, with flexibility for remote work as per company policy, ensuring a balance between collaborative on-site presence and focused individual work. The Administrative Assistant will be instrumental in ensuring the smooth and efficient operation of our administrative functions, providing comprehensive support to various departments including sales, production, and finance. You will act as the first point of contact for many internal and external stakeholders, contributing significantly to our professional image and operational effectiveness. Your daily tasks will involve expertly managing executive and departmental schedules, preparing and formatting critical documents, coordinating internal and external meetings, handling all incoming and outgoing correspondence with precision, and maintaining meticulous records, both digital and physical. This position offers a unique opportunity to contribute significantly to a leading local industry player, enhance operational efficiency across the organisation, and grow your professional skills within a supportive and collaborative environment. If you thrive in a bustling environment where your organisational prowess is valued, possess excellent communication skills, and are adept at managing multiple tasks with precision while maintaining a keen eye for detail, we strongly encourage you to apply. We highly value individuals who are resourceful, adaptable to changing priorities, and deeply committed to contributing to a positive and productive workplace culture. Join us in shaping the future of sustainable wood products in the Eastern Cape!
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments and coordinating meetings.
- Prepare and edit correspondence, reports, presentations, and other documents with high accuracy.
- Organise and maintain physical and electronic filing systems, ensuring data integrity, confidentiality, and accessibility.
- Act as the primary point of contact for internal and external communications, including phone calls, emails, and greeting visitors.
- Coordinate travel arrangements and accommodation for staff as required, ensuring cost-effectiveness and efficiency.
- Assist with office supplies inventory management, procurement, and distribution.
- Process invoices, expense reports, and other financial documentation in coordination with the finance department.
- Support HR functions, including maintaining employee records, assisting with onboarding processes, and coordinating training.
- Assist in organising company events, workshops, and team-building activities.
- Perform general administrative duties such as data entry, photocopying, scanning, and managing incoming/outgoing mail.
- Ensure the office environment is tidy, organised, and professional at all times.
Required Skills
- Proven experience (minimum 2 years) as an Administrative Assistant or in a similar administrative role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong organisational and time management skills with the ability to prioritise tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills in English (proficiency in Afrikaans is a strong advantage).
- High level of attention to detail and accuracy in all aspects of work.
- Ability to work independently with minimal supervision and collaboratively as part of a team in a hybrid setup.
- Proactive attitude with strong problem-solving and critical thinking capabilities.
- Demonstrated discretion and ability to handle confidential and sensitive information with integrity.
- Strong interpersonal skills to interact professionally with diverse stakeholders.
Preferred Qualifications
- A relevant secretarial diploma, business administration certificate, or equivalent qualification.
- Experience with basic accounting software (e.g., Pastel, QuickBooks).
- Knowledge of office management systems and procedures.
- Previous experience in the manufacturing or timber industry.
Perks & Benefits
- Competitive monthly salary commensurate with experience.
- Hybrid work model offering flexibility and work-life balance.
- Opportunity for continuous professional growth and skill development.
- Supportive, inclusive, and collaborative team environment.
- Contribution to a reputable and sustainable local industry.
- Beautiful and inspiring work setting in the heart of the Tsitsikamma region.
- Paid time off, including annual leave and public holidays.
- Staff discounts on company products (where applicable).
How to Apply
Interested candidates are invited to submit their comprehensive CV and a compelling cover letter detailing their suitability for this role. In your cover letter, please highlight your administrative experience, your proficiency with office software, and why you are particularly interested in joining Tsitsikamma Wood Products. Please click on the link below to apply.
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