About Company
Majid Al Futtaim is a leading shopping mall, communities, retail, and leisure pioneer across the Middle East, Africa, and Asia. Since its inception in 1992, Majid Al Futtaim has grown to become one of the most respected and successful businesses in the region. The company owns and operates 29 shopping malls, 13 hotels, and four mixed-use communities, with further developments underway in the region. It also holds exclusive rights to operate Carrefour in over 30 markets and is the exclusive franchisee for a number of international fashion, leisure, and specialty brands. Majid Al Futtaim’s vision is to create great moments for everyone, every day, by delivering exceptional customer experiences and fostering sustainable growth.
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Job Description
Are you a highly organized, proactive, and detail-oriented professional with a passion for supporting dynamic teams? Majid Al Futtaim, a leading shopping mall, communities, retail, and leisure pioneer across the Middle East, Africa, and Asia, is seeking a dedicated Administrative Assistant to join our thriving team in Dubai. This is an exceptional opportunity to play a pivotal role in ensuring the smooth and efficient operation of our office, contributing directly to our continued success and growth across our diverse portfolio.
As an Administrative Assistant, you will be the backbone of our administrative functions, providing comprehensive support to multiple departments and senior staff members. Your daily responsibilities will span across calendar management, travel arrangements, expense reporting, and preparing professional presentations and reports. We rely on our Administrative Assistants to manage confidential information with the utmost discretion and maintain a high level of professionalism in all interactions. You will be instrumental in scheduling and coordinating meetings, preparing agendas, distributing minutes, and ensuring follow-up actions are tracked and completed efficiently. Beyond routine tasks, you will also be involved in office supply management, vendor coordination, and acting as the first point of contact for internal and external queries, directing them appropriately and resolving issues promptly.
We are looking for someone who thrives in a fast-paced, collaborative environment, possesses excellent verbal and written communication skills, and has an innate ability to anticipate needs before they arise. Your capacity to multitask, prioritize effectively under tight deadlines, and maintain a professional demeanor even under pressure will be key to your success. The ideal candidate will be a self-starter who takes initiative, demonstrates strong problem-solving abilities, and is committed to delivering high-quality administrative support. You will be joining a dynamic team where your contributions are valued, and your growth is encouraged.
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Join a company that values innovation, integrity, and its people, and be part of a culture that encourages continuous learning and empowers its employees to make a significant impact. Majid Al Futtaim is committed to fostering an inclusive workplace where diverse talents are celebrated and nurtured. If you are ready to take on a challenging yet rewarding role within a world-class organization, and you are eager to contribute to a company that is shaping the future of retail, leisure, and entertainment in the region, we encourage you to apply. This role offers not just a job, but a pathway to a fulfilling career within one of the region’s most respected companies.
Key Responsibilities
- Provide comprehensive administrative support to senior staff and multiple departments.
- Manage complex calendars, schedule meetings, and coordinate appointments effectively.
- Arrange national and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and submit expense reports accurately and in a timely manner.
- Draft, proofread, and format professional correspondence, reports, presentations, and other documents.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of information.
- Act as the primary point of contact for internal and external inquiries, directing calls and visitors appropriately.
- Coordinate office supplies, equipment maintenance, and liaise with vendors as needed.
- Assist with event planning and coordination for company meetings, workshops, and team gatherings.
- Support special projects and initiatives as assigned, demonstrating flexibility and adaptability.
Required Skills
- Proven experience as an Administrative Assistant or similar role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- High level of discretion and ability to handle confidential information.
- Proactive attitude with strong problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- A Bachelor's degree or Diploma in Business Administration or a related field.
- Experience working in a large corporate or multinational environment.
- Fluency in Arabic is an advantage.
- Familiarity with various office management software and communication tools.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and medical insurance.
- Generous annual leave allowance.
- Opportunities for professional development and career growth.
- Dynamic and inclusive work environment.
- Employee discounts across Majid Al Futtaim's diverse portfolio.
- Access to a range of employee wellness programs.
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your resume is up-to-date and highlights your relevant experience and skills. We look forward to reviewing your application.
