About Company
Ashinaga is a non-profit organization dedicated to providing educational and emotional support to children who have lost one or both parents, or who have a parent with a severe disability. Founded in Japan in 1969, Ashinaga has grown into a global organization, passionately committed to nurturing young leaders who will contribute to positive social change. We believe that education is the key to breaking cycles of poverty and disadvantage, empowering students to reach their full potential and become agents of hope for their communities. Our work encompasses scholarships, psychological care, and leadership development programs, both domestically in Japan and internationally, particularly in Sub-Saharan Africa. Joining Ashinaga means becoming part of a compassionate and dedicated team committed to making a tangible difference in the lives of vulnerable children and shaping a brighter future.
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Job Description
Ashinaga is seeking a highly organized, compassionate, and proactive NGO (Education) Administrator to join our dedicated team in Tokyo. This pivotal role is essential for ensuring the smooth and efficient operation of our education support programs, contributing directly to our mission of helping orphaned and disadvantaged students achieve their academic and personal goals. The successful candidate will be responsible for a diverse range of administrative tasks, program coordination support, and communication with internal and external stakeholders. You will work closely with program managers, educational advisors, and our scholarship recipients, providing critical administrative backbone to our initiatives. Your daily tasks will involve managing sensitive student records, coordinating complex program schedules, assisting with event logistics for both local and international gatherings, and handling various communications with a high degree of cultural sensitivity. This position requires someone who is not only meticulous and efficient but also deeply committed to Ashinaga’s values and the transformative power of education. We are looking for an individual who can thrive in a dynamic, mission-driven environment, capable of juggling multiple priorities while maintaining a high degree of accuracy and professionalism. Your contributions will directly impact our ability to deliver high-quality support services, manage resources effectively, and maintain strong, trusting relationships with our beneficiaries, partners, and donors. This is an exciting opportunity for an administrator who wishes to apply their skills in a meaningful non-profit setting, contributing to a cause that genuinely changes lives and helps shape the leaders of tomorrow, both within Japan and globally.
Key Responsibilities
- Manage and maintain comprehensive student scholarship and program participant records with strict confidentiality and accuracy.
- Coordinate and schedule meetings, workshops, and educational events, including logistical arrangements for venues, materials, and attendees.
- Process and track scholarship applications, payments, and reporting requirements in collaboration with the finance department.
- Serve as a primary point of contact for inquiries from students, parents, and partners, providing timely and professional assistance.
- Assist program managers in preparing reports, presentations, and communication materials for internal and external audiences.
- Oversee office supply inventory, equipment maintenance, and general office upkeep to ensure a productive work environment.
- Support the planning and execution of fundraising initiatives and donor engagement activities relevant to education programs.
- Facilitate internal communications, ensuring all team members are updated on program developments and administrative procedures.
- Provide administrative support for volunteer coordination, including recruitment, scheduling, and appreciation events.
- Handle travel arrangements and expense reports for program staff and, occasionally, for scholarship recipients attending specific events.
Required Skills
- Minimum 3 years of administrative experience, preferably in an NGO, education, or social services environment.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
- Excellent written and verbal communication skills in both Japanese (native or business fluent) and English (business fluent).
- Demonstrated ability to manage multiple tasks, set priorities, and meet deadlines effectively.
- Strong interpersonal skills with a proven ability to interact professionally and empathetically with diverse stakeholders, including vulnerable populations.
- Ability to work both independently and collaboratively as part of a team.
- High degree of discretion and ability to handle confidential information with integrity.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Education, International Development, or a related field.
- Experience with CRM software or specialized NGO management systems.
- Familiarity with the Japanese non-profit sector and educational landscape.
- Previous experience in event planning or project coordination.
- Basic understanding of financial administration processes.
Perks & Benefits
- Comprehensive health insurance and social security benefits.
- Paid time off (annual leave, sick leave, public holidays).
- Commuting allowance.
- Opportunities for professional development and training.
- A meaningful role in a highly respected international NGO with a clear mission.
- Supportive and collaborative work environment.
- Employee assistance program.
- Access to various employee wellness initiatives.
How to Apply
Interested candidates are invited to submit their detailed resume, a cover letter outlining their relevant experience and motivation for joining Ashinaga, and any supporting documents through our online application portal. Please clearly indicate your salary expectations in your cover letter. Only shortlisted candidates will be contacted for an interview. We encourage applicants to review our mission and values on our website before applying. Click on the application link below to proceed.
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