About Company
Koninklijke Philips N.V. (Philips) is a global leader in health technology, committed to improving people’s health and well-being through meaningful innovation. From diagnostic imaging to patient monitoring and health informatics, Philips delivers integrated solutions across the health continuum. With a rich history spanning over a century, Philips is headquartered in the Netherlands and employs a diverse workforce worldwide, driven by the purpose of making the world healthier and more sustainable through innovation. We foster an inclusive culture where employees are empowered to grow, innovate, and make a real impact. Joining Philips means being part of a team dedicated to addressing some of the world’s most complex health challenges, leveraging advanced technology and a patient-centric approach to create a healthier future for all.
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Job Description
Are you a highly organized, detail-oriented, and proactive individual seeking a pivotal role in a global health technology leader? Philips is looking for an experienced Administrative Officer to join our dynamic team at our headquarters in Eindhoven, Netherlands. In this crucial role, you will be the backbone of our operational efficiency, providing comprehensive administrative support across various departments and ensuring the seamless execution of daily activities. Your daily responsibilities will span from meticulously managing complex executive calendars, scheduling critical meetings, and coordinating intricate travel arrangements, to preparing polished reports, presentations, and other vital correspondence. You will play a key role in organizing and coordinating internal and external meetings, including preparing comprehensive agendas, taking accurate minutes, and ensuring all necessary logistics are in place.
We are looking for someone who thrives in a fast-paced, international setting, possesses exceptional written and verbal communication skills in English, and has a strong ability to multitask, prioritize effectively, and anticipate needs. As an Administrative Officer at Philips, you will act as a primary point of contact for internal and external inquiries, directing them appropriately and professionally. Your meticulous attention to detail will be essential in maintaining efficient digital and physical filing systems, managing office supplies inventory, and assisting with budget tracking, expense reporting, and invoice processing. This position offers an exciting opportunity to work within a leading global health technology company, where your administrative expertise will be highly valued and contribute directly to projects that truly matter – ultimately impacting people’s health and well-being worldwide. You will be exposed to diverse challenges, enabling continuous professional growth and development within a supportive, collaborative, and innovation-driven culture. Join us in making the world healthier and more sustainable through your vital contributions to our operational excellence.
Key Responsibilities
- Manage and maintain executive calendars, schedule meetings, appointments, and international travel arrangements.
- Prepare and edit professional correspondence, comprehensive reports, impactful presentations, and other critical documents.
- Organize and coordinate internal and external meetings, including preparing detailed agendas, recording accurate minutes, and managing logistics.
- Maintain efficient digital and physical filing systems, ensuring data integrity and easy retrieval of information.
- Manage office supplies inventory, process orders, and ensure the smooth functioning of office equipment.
- Act as a primary point of contact for internal and external inquiries, providing accurate information and directing calls/emails appropriately.
- Assist with budget tracking, expense reporting, and invoice processing, ensuring compliance with company financial policies.
- Support various departments with project-related administrative tasks, contributing to cross-functional initiatives.
- Ensure compliance with company policies and administrative procedures, upholding high standards of operational excellence.
- Handle confidential information with the utmost discretion and integrity, protecting sensitive data.
- Facilitate visitor logistics, including welcoming guests, preparing meeting rooms, and coordinating amenities.
Required Skills
- Proven experience (minimum 2 years) in an administrative support role, preferably in a corporate or international environment.
- Excellent written and verbal communication skills in English.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Strong organizational and time management skills with the ability to prioritize tasks effectively under pressure.
- Exceptional attention to detail and a high degree of accuracy in all work.
- Ability to work independently with minimal supervision and collaboratively as part of a diverse team.
- Demonstrated discretion and ability to handle confidential and sensitive information appropriately.
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience with SAP, Workday, or other ERP systems.
- Fluency in Dutch (written and spoken) is a significant advantage.
- Experience working in a large, matrixed, and international organization.
- Familiarity with project management principles and tools.
Perks & Benefits
- Competitive salary and a comprehensive benefits package tailored to your needs.
- Extensive opportunities for professional development, training, and career growth within a leading global company.
- Flexible work arrangements (where applicable and aligned with role requirements) to support work-life balance.
- Access to Philips' holistic employee wellness programs, including health initiatives and mental well-being support.
- A dynamic, inclusive, and innovative work environment where your contributions are valued.
- On-site facilities including a modern cafeteria, fitness center, and convenient parking.
- The chance to contribute to a company making a meaningful and positive impact on global health and sustainability.
How to Apply
To apply for this exciting opportunity and become a vital part of the Philips team, please click on the application link below. You will be redirected to our careers portal where you can submit your detailed resume and a compelling cover letter outlining your relevant experience and qualifications. We look forward to reviewing your application and discovering how your skills and expertise can contribute to our mission.
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