About Company
GL events is a world-class integrated event services provider, operating across five continents. From event design and production to venue management and hospitality, we orchestrate unforgettable experiences for a diverse portfolio of clients, including major international conventions, trade fairs, cultural festivals, and sporting events. With a rich history spanning over 40 years, GL events prides itself on its innovative spirit, commitment to sustainability, and a passion for bringing ambitious visions to life. Joining GL events means becoming part of a dynamic, global team dedicated to excellence and creativity in the exciting world of live events. We believe in fostering talent, encouraging professional growth, and celebrating shared successes in an environment that values collaboration, ingenuity, and a commitment to making a lasting impact.
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Job Description
As an Event Experience Coordinator at GL events, you will be instrumental in ensuring the seamless planning and execution of a wide range of events, contributing directly to our reputation for delivering exceptional experiences. You will work closely with project managers, clients, and a diverse team of specialists to bring concepts to reality, from corporate gatherings and product launches to large-scale public events and international conventions. Your role will involve meticulously organizing event logistics, managing supplier relationships, and providing comprehensive on-site support to guarantee every detail aligns with our high standards. This includes coordinating venue setups, catering, audiovisual equipment, guest registration processes, and ensuring all health and safety protocols are strictly adhered to. From initial concept discussions and creative brainstorming to meticulous budget tracking and post-event evaluations, you will play a critical role in various phases of the event lifecycle, consistently focusing on enhancing attendee satisfaction and operational efficiency. This is a fantastic opportunity for an organized, proactive, and client-focused individual passionate about creating memorable moments and thriving in a fast-paced, dynamic environment. Your ability to multitask, communicate effectively with various stakeholders, anticipate potential challenges, and problem-solve on the fly will be key to your success in orchestrating outstanding event experiences. The ideal candidate will be enthusiastic about contributing to a global leader in the events industry and eager to grow within a supportive, innovative, and highly collaborative team, making a tangible impact on the success of our projects.
Key Responsibilities
- Assist in the comprehensive planning and coordination of diverse events from conception to completion, ensuring adherence to project timelines and budgets.
- Manage logistical arrangements, including venue sourcing, supplier negotiation, catering, audiovisual equipment, and transportation.
- Act as a key liaison between clients, vendors, and internal teams to ensure clear communication and smooth execution of event requirements.
- Develop and maintain detailed event schedules, checklists, and documentation to track progress and manage dependencies.
- Provide on-site support during events, overseeing setup, registration, attendee flow, and troubleshooting any issues that may arise.
- Support the creation of event marketing materials, invitations, and communication plans.
- Assist with budget management, expense tracking, and post-event financial reconciliation.
- Conduct post-event evaluations, gather feedback, and contribute to reports for continuous improvement.
- Ensure all event activities comply with relevant health, safety, and regulatory guidelines.
Required Skills
- Proven organizational and project coordination skills, with keen attention to detail.
- Excellent written and verbal communication skills in both English and French (C1 level or higher).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software.
- Ability to manage multiple tasks simultaneously in a fast-paced, deadline-driven environment.
- Strong problem-solving abilities and a proactive approach to challenges.
- Exceptional interpersonal skills and a collaborative team player mindset.
- Demonstrated ability to work independently and take initiative.
Preferred Qualifications
- Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field.
- 1-2 years of experience in event coordination or project management, preferably within an agency or large event organization.
- Familiarity with CRM systems and digital marketing tools.
- Experience working with international clients or multicultural teams.
- Knowledge of sustainability practices in event management.
Perks & Benefits
- Competitive annual salary and performance-based bonuses.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement within a global leader.
- Dynamic and international work environment with exposure to a wide array of prestigious events.
- Meal vouchers and transport allowance.
- Employee assistance programs and well-being initiatives.
- Company-sponsored social events and team-building activities.
- Contribution to a passionate team dedicated to creating memorable experiences.
How to Apply
To apply for this exciting opportunity and become a part of the GL events team, please click on the application link below. We encourage you to submit a detailed resume and a compelling cover letter outlining your experience in event coordination, your proficiency in French and English, and why you believe you are the ideal candidate to enhance event experiences at GL events. We look forward to reviewing your application!
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